PA to MD & Marketing Director (FTC)

NBC Universal
London
Workplace: HybridContractFunction: Marketing & GrowthSkills: ["Judgement","Discretion","Stakeholder management","Organisation","Communication"]

Provide comprehensive administrative and executive support to the Managing Director and Marketing Director, serving as a central contact for the UK & Ireland team. Manage diaries, scheduling across time zones, travel arrangements, meetings, and presentations. Handle expenses, POs, invoices, and file/contact management, while coordinating onboarding, offsites, training, recognition, and team engagement events. Liaise professionally with internal and external stakeholders, including VIPs and filmmakers, and support ad hoc marketing and culture initiatives.

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NBC Universal
NBC Universal
2 days ago

PA to MD & Marketing Director (FTC)

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Source: Company careers pageValidated by: Fursa AI
Last checked: 19 hours agoStatus: Live

Job Summary

Provide comprehensive administrative and executive support to the Managing Director and Marketing Director, serving as a central contact for the UK & Ireland team. Manage diaries, scheduling across time zones, travel arrangements, meetings, and presentations. Handle expenses, POs, invoices, and file/contact management, while coordinating onboarding, offsites, training, recognition, and team engagement events. Liaise professionally with internal and external stakeholders, including VIPs and filmmakers, and support ad hoc marketing and culture initiatives.
Location: London
Workplace: Hybrid
Employment Type: Contract
Job Function: Marketing & Growth
Seniority: Entry level

Key Responsibilities

  • •Act as gatekeeper for the MD & Marketing Director’s office, fielding enquiries, disseminating information, and updating on projects.
  • •Manage diaries and scheduling across time zones, coordinating in-person and virtual meetings and presentations.
  • •Organise domestic and international travel and handle related admin including expenses, POs, and invoices.
  • •Liaise with internal and external stakeholders at all levels, maintain contacts and distribution lists, and ensure smooth office operations.
  • •Coordinate team engagement activities including onboarding, offsites, training, recognition initiatives, social events, and internal screenings; support ad hoc events as required.
Travel: Medium travel

Key Requirements

  • •Experience working as a personal assistant, preferably in a media or entertainment environment.
  • •Demonstrate strong judgement, discretion, and the ability to anticipate needs and proactively solve problems.
  • •Be highly organised with exceptional attention to detail and the ability to plan ahead while considering the bigger picture.
  • •Respond effectively to urgent, last-minute changes and manage conflicting priorities to meet deadlines.
  • •Strong verbal and written communication skills, building trusted relationships across all levels including executive stakeholders.
Experience:MediaEntertainment
Skills:JudgementDiscretionStakeholder managementOrganisationCommunication
Languages:English (UK)
Tech Stack:Microsoft OfficeWordPowerPointExcelOutlook

Company Brief

NBC Universal
NBCUniversal is a global media and entertainment company producing and distributing film, television, news, sports and streaming content, and operating theme parks and consumer experiences across a portfolio of well-known brands including NBC, Universal Pictures and Peacock.
Industry: Film & Television
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Established Company
Headquarters: New York City, United States
Founded: 2004
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