Reflection AI

5 days ago

Executive Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 11 hours agoStatus: Live

Job Summary

Support a senior leadership team in New York in a high-touch Executive Assistant role. You’ll manage complex, fast-moving calendars across time zones, handle internal meetings and walk-up requests, coordinate end-to-end travel, and maintain office operations. You’ll also manage sensitive documentation and signatures, track commitments and deadlines, process expenses, and support day-to-day personal logistics—staying calm, discreet, and highly independent in a fast-changing environment.

Location: New York

Workplace: Onsite

Employment Type: Full time

Job Function: Administration & Executive Assistance

Key Responsibilities

•Own and manage complex, fast-moving calendars across multiple time zones, protecting focus time and resolving scheduling conflicts.
•Handle internal meeting scheduling and walk-up requests from senior leadership and visiting stakeholders, filtering into actionable follow-through.
•Own end-to-end travel coordination, including flights, hotels, ground transportation, itineraries, and real-time changes.
•Manage administrative processes for documents and travel, including coordinating visa and travel documentation and gathering required signatures.
•Maintain office environment, track action items and deadlines, and process expenses using tools like Ramp, Google Workspace, and Slack.

Pay and Benefits

Perks:Health InsuranceDentalVisionLife InsuranceEquityPaid ParentalPaid LeaveMeal AllowanceWellness Stipend

Key Requirements

•Significant experience supporting c-suite leadership, founders, or senior executives in a fast-paced environment.
•Exceptional calendar management for complex scheduling, shifting priorities, and multiple time zones.
•Strong judgment and discretion, able to handle confidential and highly sensitive information independently.
•Excellent written and verbal communication skills.
•Proficiency with Google Workspace and Slack; experience with Ramp and AI-enabled tools is a plus.

Skills:DiscretionJudgmentOrganizationCommunicationCalm under pressure

Tech Stack:Google WorkspaceSlackRampAI-enabled tools

Company Brief

Reflection AI

Builds frontier autonomous AI systems focused on autonomous coding agents (product: Asimov) to create organizational superintelligence, founded by former DeepMind/Google researchers and hiring across SF, NYC, London.

Industry: AI & Machine Learning

Company Size: Small (11 to 50 employees)

Growth: Growth Stage Startup

Funding: Series A

Headquarters: San Francisco, United States

Founded: 2024

Website LinkedIn Glassdoor

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Reflection AI

5 days ago

Executive Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 11 hours agoStatus: Live

Job Summary

Location: New York

Workplace: Onsite

Employment Type: Full time

Job Function: Administration & Executive Assistance

Key Responsibilities

•Own and manage complex, fast-moving calendars across multiple time zones, protecting focus time and resolving scheduling conflicts.
•Handle internal meeting scheduling and walk-up requests from senior leadership and visiting stakeholders, filtering into actionable follow-through.
•Own end-to-end travel coordination, including flights, hotels, ground transportation, itineraries, and real-time changes.
•Manage administrative processes for documents and travel, including coordinating visa and travel documentation and gathering required signatures.
•Maintain office environment, track action items and deadlines, and process expenses using tools like Ramp, Google Workspace, and Slack.

Pay and Benefits

Perks:Health InsuranceDentalVisionLife InsuranceEquityPaid ParentalPaid LeaveMeal AllowanceWellness Stipend

Key Requirements

•Significant experience supporting c-suite leadership, founders, or senior executives in a fast-paced environment.
•Exceptional calendar management for complex scheduling, shifting priorities, and multiple time zones.
•Strong judgment and discretion, able to handle confidential and highly sensitive information independently.
•Excellent written and verbal communication skills.
•Proficiency with Google Workspace and Slack; experience with Ramp and AI-enabled tools is a plus.

Skills:DiscretionJudgmentOrganizationCommunicationCalm under pressure

Tech Stack:Google WorkspaceSlackRampAI-enabled tools

Company Brief

Reflection AI

Industry: AI & Machine Learning

Company Size: Small (11 to 50 employees)

Growth: Growth Stage Startup

Funding: Series A

Headquarters: San Francisco, United States

Founded: 2024

Website LinkedIn Glassdoor