Administrative Assistant

NBC Universal
United States
Workplace: HybridFull timeUSD 47,500 - 60,000 annuallyFunction: Administration & Executive AssistanceExperience: 1+ yearsEducation: bachelorsSkills: ["Professionalism","Organizational skills","Interpersonal skills","Communication","Proactive mindset"]

Manage complex schedules and coordinate meetings for 3 SVPs and 1 VP in Brand/Franchise Marketing, juggling multiple calendars and shifting priorities. Prepare agendas and agendas follow-up, track key meeting actions, and lead meeting logistics across in-person, hybrid, or virtual formats. Handle travel arrangements and documentation, maintain records, and process P-card and expense reports while ensuring confidentiality in a fast-paced environment.

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FursaFursa
NBC Universal
NBC Universal
1 day ago

Administrative Assistant

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 19 minutes agoStatus: Live
Reposted: similar role first listed 4 months ago

Job Summary

Manage complex schedules and coordinate meetings for 3 SVPs and 1 VP in Brand/Franchise Marketing, juggling multiple calendars and shifting priorities. Prepare agendas and agendas follow-up, track key meeting actions, and lead meeting logistics across in-person, hybrid, or virtual formats. Handle travel arrangements and documentation, maintain records, and process P-card and expense reports while ensuring confidentiality in a fast-paced environment.
Location: United States
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Manage complex scheduling for executive meeting-heavy calendars, coordinating internal and external meetings while anticipating conflicts.
  • •Support executives with meeting planning and agenda preparation, providing excellent follow-up and problem-solving.
  • •Compile meeting agendas for weekly team meetings and other key meetings.
  • •Coordinate travel schedules and arrangements, collecting required travel documentation.
  • •Process P-card and expense reports and maintain proper record keeping and filing systems.

Pay and Benefits

Salary: USD 47,500 - 60,000 annually
Perks:Health InsuranceDentalVision401kPaid Leave

Key Requirements

  • •1+ years of experience supporting an executive.
  • •Proficiency with Microsoft Word, Excel, PowerPoint, Keynote, and Photoshop.
  • •Bachelor’s degree.
  • •Strong attention to detail with assertive communication and strong organizational skills.
  • •Ability to maintain utmost confidentiality, work independently with initiative, and collaborate across teams.
Experience:1+ years
Education:Bachelor's
Skills:ProfessionalismOrganizational skillsInterpersonal skillsCommunicationProactive mindset
Languages:English
Tech Stack:Microsoft WordMicrosoft ExcelPowerPointKeynotePhotoshopCalendarsP-cardExpense reports

Company Brief

NBC Universal
NBCUniversal is a global media and entertainment company producing and distributing film, television, news, sports and streaming content, and operating theme parks and consumer experiences across a portfolio of well-known brands including NBC, Universal Pictures and Peacock.
Industry: Film & Television
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Established Company
Headquarters: New York City, United States
Founded: 2004
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