Business Support Coordinator

AECOM
Australia
Workplace: HybridFull timeFunction: Executive & General ManagementExperience: 3+ yearsSkills: ["Organizational skills","Communication","Stakeholder management","Relationship building","Adaptability","Calm under pressure","Service-oriented mindset","Proactivity"]

Provide high-quality office, project, and executive-style administrative support to the Buildings & Places team. Coordinate diaries, meetings, agendas, travel, and event planning; manage project administration like minutes, action registers, document control, and follow-ups. Maintain trackers and local reporting, support end-to-end onboarding for new starters, and assist with delegated operational tasks such as sub-consultant agreements, DOA approvals, and contract coordination through CLM.

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FursaFursa
AECOM
AECOM
1 day ago

Business Support Coordinator

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Source: Company careers pageValidated by: Fursa AI
Last checked: 2 hours agoStatus: Live

Job Summary

Provide high-quality office, project, and executive-style administrative support to the Buildings & Places team. Coordinate diaries, meetings, agendas, travel, and event planning; manage project administration like minutes, action registers, document control, and follow-ups. Maintain trackers and local reporting, support end-to-end onboarding for new starters, and assist with delegated operational tasks such as sub-consultant agreements, DOA approvals, and contract coordination through CLM.
Location: Australia
Workplace: Hybrid
Employment Type: Full time
Job Function: Executive & General Management
Seniority: Mid level

Key Responsibilities

  • •Coordinate diaries, meetings, agendas, and actions across multiple stakeholders, including travel bookings and event or team planning.
  • •Provide project administration support including meeting minutes, action registers, document control, and follow-up on outstanding tasks.
  • •Complete LIDP and local reporting by compiling updates and maintaining accurate trackers, logs, and project documentation.
  • •Coordinate new starter onboarding end-to-end, from welcome communications and induction packs through IT equipment requests and system access setup.
  • •Provide delegated operational support, which may include preparing sub-consultant agreements, supporting DOA approvals, and coordinating contracts through CLM.

Pay and Benefits

Perks:Additional LeavePaid StudyLearning Budget

Key Requirements

  • •3+ years of experience in an administrative, project, or executive support role, ideally with exposure to project administration or reporting.
  • •Strong organisational skills to manage competing priorities and maintain close attention to detail.
  • •Confident written and verbal communicator who can engage and build relationships with stakeholders at all levels.
  • •Fast learner comfortable with new systems and processes, with training provided for tools such as CLM, Workbench and Salesforce.
  • •Proactive, adaptable, and calm under pressure with a service-oriented mindset for fast-paced admin work.
Experience:3+ years
Skills:Organizational skillsCommunicationStakeholder managementRelationship buildingAdaptabilityCalm under pressureService-oriented mindsetProactivity
Languages:English
Tech Stack:CLMWorkbenchSalesforceLIDP

Company Brief

AECOM
AECOM is a global infrastructure firm providing design, consulting, construction, and management services across transportation, buildings, water, environment, and energy sectors, delivering large-scale projects for public- and private-sector clients worldwide.
Industry: Civil Engineering
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Los Angeles, United States
Founded: 1990
Glassdoor
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