Executive Assistant

Trane Technologies
Kuala Lumpur
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 10+ yearsEducation: certificationSkills: ["Organizational","Time-management","Multitasking","Written communication","Verbal communication","Confidentiality","Problem-solving","Proactive mindset","Independent","Adaptability"]

Support the Business Unit President and Country General Manager by managing calendars, scheduling, and on-site logistics. Lead meeting support by attending Monthly Operating Review (MOR) meetings, capturing minutes, and ensuring timely follow-up. Handle end-to-end travel requests, including itinerary review, travel approvals, and visa document coordination. Manage access cards and visitor registration, oversee Factory Witness Test (FWT) application routing, and coordinate legal document signing and secure filing.

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Trane Technologies
Trane Technologies
1 month ago

Executive Assistant

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Source: Company careers pageValidated by: Fursa AI
Last checked: 14 hours agoStatus: Live

Job Summary

Support the Business Unit President and Country General Manager by managing calendars, scheduling, and on-site logistics. Lead meeting support by attending Monthly Operating Review (MOR) meetings, capturing minutes, and ensuring timely follow-up. Handle end-to-end travel requests, including itinerary review, travel approvals, and visa document coordination. Manage access cards and visitor registration, oversee Factory Witness Test (FWT) application routing, and coordinate legal document signing and secure filing.
Location: Kuala Lumpur
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Manage calendars, scheduling, and meeting logistics for the Business Unit President and Country General Manager.
  • •Provide on-site administrative/logistical assistance for visiting senior leaders, including meeting coordination, travel arrangements, workspace support, and ad hoc needs.
  • •Attend Monthly Operating Review (MOR) meetings, capture minutes, distribute them to stakeholders, and follow up on action items to closure.
  • •Coordinate end-to-end travel requests for international and domestic trips, including itinerary review, approval tracking, and visa document preparation and status updates.
  • •Manage office administration tasks such as employee access cards and visitor registration, and coordinate Factory Witness Test (FWT) applications and legal document signature routing and secure filing.

Key Requirements

  • •Minimum 10 years of executive assistant or senior administrative experience.
  • •Minimum Diploma in Business Administration, Management or a relevant field.
  • •Bachelor’s Degree preferred.
  • •Proven experience supporting senior or executive leadership.
  • •High proficiency in office productivity tools (email, scheduling, documents, presentations) and strong communication skills.
Experience:10+ years
Education:Certification / Diploma in Business Administration, Management
Skills:OrganizationalTime-managementMultitaskingWritten communicationVerbal communicationConfidentialityProblem-solvingProactive mindsetIndependentAdaptability
Tech Stack:EmailSchedulingDocumentsPresentations

Company Brief

Trane Technologies
Designs and manufactures HVAC and climate solutions for commercial, industrial, and residential buildings. Focuses on heating, cooling, ventilation, and building efficiency systems under brands like Trane and Thermo King.
Industry: Manufacturing
Company Size: Enterprise (1,001+ employees)
Revenue: USD 10B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Dublin, Ireland
Founded: 2013
WebsiteLinkedIn