Executive Coordinator

Scale Army
Cairo, Buenos Aires, Addis Ababa, Cape Town, Abuja
Workplace: RemoteContractUSD 1,000 - 1,400 monthlyFunction: Executive & General ManagementExperience: 2+ yearsSkills: ["Organizational skills","Proactive mindset","Stakeholder management","Deadline management","Record keeping"]

Provide high-level executive coordination support to the CEO and Executive Director, serving as a central hub across executive priorities, projects, client needs, and administrative documentation. Maintain action and project trackers, coordinate calendars and follow-ups, support client onboarding and proposal processes, and assist with invoice/accounting follow-through and business continuity documentation. Help streamline workflows using tools like Google Workspace and AI productivity resources (e.g., ChatGPT/Claude).

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FursaFursa
Scale Army
Scale Army
4 days ago

Executive Coordinator

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Source: Company careers pageValidated by: Fursa AI
Last checked: 9 hours agoStatus: Live

Job Summary

Provide high-level executive coordination support to the CEO and Executive Director, serving as a central hub across executive priorities, projects, client needs, and administrative documentation. Maintain action and project trackers, coordinate calendars and follow-ups, support client onboarding and proposal processes, and assist with invoice/accounting follow-through and business continuity documentation. Help streamline workflows using tools like Google Workspace and AI productivity resources (e.g., ChatGPT/Claude).
Location: Cairo, Buenos Aires, Addis Ababa, Cape Town, Abuja
Workplace: Remote
Employment Type: Contract
Job Function: Executive & General Management
Seniority: Mid level

Key Responsibilities

  • •Provide executive support and follow-through by managing and prioritizing administrative follow-ups for the CEO and Executive Director.
  • •Maintain action trackers and project/task trackers, including owners, deadlines, status, and next steps.
  • •Coordinate calendars, meetings, agendas, notes, and follow-up items, and prepare concise daily/weekly summaries.
  • •Support client and business coordination, including onboarding logistics and routing client requests to the right internal teams.
  • •Coordinate invoice follow-ups and assist with Accounts Receivable tracking while maintaining organized documentation and SOPs.

Pay and Benefits

Salary: USD 1,000 - 1,400 monthly

Key Requirements

  • •2+ years of experience as an Executive Assistant, Executive Coordinator, Administrative Coordinator, Project Coordinator, Operations Support, Client Coordinator, or in a similar role.
  • •Demonstrated experience supporting senior leadership or managing multiple stakeholders.
  • •Client-facing coordination experience (preferred).
  • •Experience supporting invoicing or Accounts Receivable processes (preferred).
  • •Experience supporting customer onboarding and creating SOPs/process documentation (preferred).
Experience:2+ yearsSmall businessClient-facing
Skills:Organizational skillsProactive mindsetStakeholder managementDeadline managementRecord keeping
Tech Stack:Google WorkspaceMicrosoft OfficeSpreadsheetsCRMProject management toolsChatGPTClaude

Company Brief

Scale Army
Scale Army is a growth marketing agency that helps startups and SMBs scale through performance marketing, paid media, and data-driven customer acquisition strategies tailored to drive revenue and growth.
Industry: Professional Services
Company Size: Small (11 to 50 employees)
Growth: Established Company
Funding: Bootstrapped
Website