Executive Assistant

InterSystems
Chile
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 5+ yearsSkills: ["Proactive mindset","Attention to detail","Professionalism","Problem-solving","Communication"]

Provide comprehensive executive and administrative support to the Country Manager and other C-Level executives in Santiago. Manage complex calendars, coordinate internal and external meetings, and handle correspondence with discretion and confidentiality. Prepare executive documentation, presentations, and meeting materials; support travel arrangements and logistical changes; and coordinate visiting executives, events, and cross-functional stakeholder engagement across HR, Finance, IT, Facilities, and Sales.

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InterSystems
InterSystems
3 months ago

Executive Assistant

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Last checked: 15 hours agoStatus: Live

Job Summary

Provide comprehensive executive and administrative support to the Country Manager and other C-Level executives in Santiago. Manage complex calendars, coordinate internal and external meetings, and handle correspondence with discretion and confidentiality. Prepare executive documentation, presentations, and meeting materials; support travel arrangements and logistical changes; and coordinate visiting executives, events, and cross-functional stakeholder engagement across HR, Finance, IT, Facilities, and Sales.
Location: Chile
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Manage dynamic calendars for the Country Manager and designated executives, including meetings and strategic business activities.
  • •Coordinate internal and external meetings, including agendas, logistics, briefing materials, and follow-up on action items.
  • •Screen, prioritise, and manage correspondence, emails, calls, and requests with confidentiality.
  • •Prepare presentations, reports, meeting materials, and executive documentation as required.
  • •Coordinate domestic and international travel arrangements and related logistical changes, including support for visiting executives and company events.

Key Requirements

  • •5+ years supporting senior leadership or C-Level executives in multinational or fast-paced corporate environments.
  • •Advanced bilingual proficiency in English and Spanish (written and spoken).
  • •Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Zoom, SharePoint).
  • •Experience coordinating complex travel arrangements, executive meetings, and corporate events.
  • •Excellent organisational, prioritisation, and time management skills while managing multiple responsibilities under pressure.
Experience:5+ yearsMultinationalFast-paced corporate environment
Skills:Proactive mindsetAttention to detailProfessionalismProblem-solvingCommunication
Languages:EnglishSpanish
Tech Stack:Microsoft Office SuiteOutlookWordExcelPowerPointMicrosoft TeamsZoomSharePoint

Company Brief

InterSystems
Develops database management, interoperability, and analytics platforms—particularly for healthcare and financial services. Known for products like Caché, Ensemble, HealthShare and the InterSystems IRIS data platform enabling integrated data management and real-time applications.
Industry: Data Infrastructure
Company Size: Enterprise (1,001+ employees)
Growth: Established Company
Headquarters: Cambridge, United States
Founded: 1978
WebsiteLinkedIn