Office manager

Ajax Systems
Ukraine
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceSkills: ["Multitasking","Prioritization","Attention to detail","Communication","Independence"]

Oversee day-to-day office operations for a large Kyiv site, ensuring comfortable conditions for employees. Manage daily office rounds, supplies, inventory, budgeting, vendor coordination, and monthly payments for rent and utilities. Handle internal employee requests, coordinate cleaning services, and work with the business-center on access, parking, and technical maintenance. Use 1C to process payments and document workflows.

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FursaFursa
Ajax Systems
Ajax Systems
1 day ago

Office manager

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 1 hour agoStatus: Live
Reposted: similar role first listed 7 months ago

Job Summary

Oversee day-to-day office operations for a large Kyiv site, ensuring comfortable conditions for employees. Manage daily office rounds, supplies, inventory, budgeting, vendor coordination, and monthly payments for rent and utilities. Handle internal employee requests, coordinate cleaning services, and work with the business-center on access, parking, and technical maintenance. Use 1C to process payments and document workflows.
Location: Ukraine
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Ensure uninterrupted daily office operations and comfortable working conditions for employees.
  • •Conduct daily office checks (premises, meeting rooms, cleanliness, temperature, availability of water, products, stationery, and other materials).
  • •Maintain office supplies: forecast needs, coordinate with vendors, organize and monitor orders, and manage monthly location budget.
  • •Process requests in 1C (payment requests, expense documents, and write-offs) and control inventory with regular inventories and purchase planning.
  • •Coordinate cleaning services, manage access/entry passes and parking with the business-center, and monitor recurring payments for rent and utilities.

Pay and Benefits

Perks:Health InsuranceLearning Budget

Key Requirements

  • •Experience as Office Manager/Administrative Manager/Facility Coordinator or similar office-operations role with comparable responsibilities.
  • •Proven ability to independently run administrative and хозяйственно-обслуговуючі processes for an office.
  • •Advanced Google Workspace skills, especially Google Sheets and Google Docs.
  • •Experience with 1C is a plus; otherwise, willingness to learn.
  • •Strong multitasking, priority-setting, and attention to detail to prevent issues before they impact office work.
Skills:MultitaskingPrioritizationAttention to detailCommunicationIndependence
Languages:English
Tech Stack:Google WorkspaceGoogle SheetsGoogle Docs1СJira

Company Brief

Ajax Systems
Designs and manufactures wireless professional security systems and smart home devices, including alarms, sensors, cameras, and communication hubs, sold globally for residential and commercial security and IoT integration.
Industry: Surveillance & Security Hardware
Company Size: Large (251 to 1,000 employees)
Growth: Scaleup
Headquarters: Kyiv, Ukraine
Founded: 2011
WebsiteLinkedIn