Associate Facilities Coordinator (R5567)

Shield AI
Lviv
Workplace: OnsiteFull timeFunction: Facilities, Workplace & Physical OperationsExperience: 1-3 yearsEducation: high_schoolSkills: ["Communication","Organizational skills","Attention to detail","Multitasking","Customer-service mindset"]

Serve as the onsite front desk and first point of contact in Lviv, managing visitor/client/employee experiences and keeping daily office operations running smoothly. Coordinate access, badging, check-in, conference room bookings, mail and deliveries, and supply inventory. Partner with Facilities, IT, and Security to support workplace needs while maintaining organized, clean front-desk readiness and handling sensitive information with discretion.

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FursaFursa
Shield AI
Shield AI
1 day ago

Associate Facilities Coordinator (R5567)

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 7 hours agoStatus: Live

Job Summary

Serve as the onsite front desk and first point of contact in Lviv, managing visitor/client/employee experiences and keeping daily office operations running smoothly. Coordinate access, badging, check-in, conference room bookings, mail and deliveries, and supply inventory. Partner with Facilities, IT, and Security to support workplace needs while maintaining organized, clean front-desk readiness and handling sensitive information with discretion.
Location: Lviv
Workplace: Onsite
Employment Type: Full time
Job Function: Facilities, Workplace & Physical Operations
Seniority: Mid level

Key Responsibilities

  • •Greet and assist visitors, ensuring a positive, professional first impression.
  • •Manage emails and general inquiries, routing as appropriate.
  • •Coordinate visitor access, badging, and check-in processes.
  • •Maintain front desk organization, cleanliness, and readiness; manage meeting scheduling and conference room bookings.
  • •Support office operations including mail distribution, deliveries, supply inventory, and coordination with vendors, service providers, and office events.

Pay and Benefits

Equity and Bonus:Equity

Key Requirements

  • •High school diploma or equivalent; associate or bachelor’s degree preferred.
  • •1–3 years of experience in a front desk, receptionist, or administrative role.
  • •Strong verbal and written communication skills in English and Ukrainian.
  • •Proficiency in Microsoft Office or Google Workspace.
  • •Ability to multitask and prioritize in a fast-paced environment with strong attention to detail.
Experience:1-3 years
Education:High School
Skills:CommunicationOrganizational skillsAttention to detailMultitaskingCustomer-service mindset
Languages:EnglishUkrainian
Tech Stack:Microsoft OfficeGoogle WorkspaceEnvoy

Company Brief

Shield AI
Develops AI-powered autonomy and software for military aircraft and drones to enable autonomous ISR and combat missions, integrating perception, navigation, and mission planning for defense customers.
Industry: Defense Technology
Company Size: Large (251 to 1,000 employees)
Growth: Scaleup
Funding: Series E+
Headquarters: San Diego, United States
Founded: 2015
WebsiteLinkedIn