Administration Officer

Khatib & Alami
Bengaluru
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 4-8 yearsEducation: bachelorsSkills: ["Coordination","Compliance","Documentation management","Employee support"]

Manage daily office administration and facility operations to keep the workplace healthy, safe, productive, and clean. Ensure infrastructure, utilities, and workplace facilities are maintained, while tracking assets, inventory, and administrative documentation. Coordinate domestic and international employee travel, including visa and accommodation arrangements. Support QHSE and statutory compliance, assist with audits and inspections, and help HR with onboarding and exit formalities, including basic employee queries.

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FursaFursa
Khatib & Alami
Khatib & Alami
5 days ago

Administration Officer

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Last checked: 3 hours agoStatus: Live

Job Summary

Manage daily office administration and facility operations to keep the workplace healthy, safe, productive, and clean. Ensure infrastructure, utilities, and workplace facilities are maintained, while tracking assets, inventory, and administrative documentation. Coordinate domestic and international employee travel, including visa and accommodation arrangements. Support QHSE and statutory compliance, assist with audits and inspections, and help HR with onboarding and exit formalities, including basic employee queries.
Location: Bengaluru
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Manage daily office administration and ensure smooth facility operations.
  • •Ensure proper functioning and maintenance of office infrastructure, utilities, and workplace facilities.
  • •Maintain office assets, inventory, and administrative documentation.
  • •Coordinate domestic and international travel arrangements, including flight and hotel bookings and meet-and-greet arrangements.
  • •Ensure QHSE and statutory compliance; support audits, inspections, and regulatory visits, and assist HR with onboarding and exit formalities.

Key Requirements

  • •Bachelor’s degree in a related field.
  • •4–8 years of experience in administration or office management.
  • •Manage office administration and ensure smooth facility operations.
  • •Coordinate travel, visa documentation, and accommodation arrangements for employees and visitors.
  • •Ensure compliance with QHSE standards, statutory requirements, and company policies.
Experience:4-8 years
Education:Bachelor's
Skills:CoordinationComplianceDocumentation managementEmployee support

Company Brief

Khatib & Alami
Multidisciplinary design and engineering consultancy offering architecture, urban planning, infrastructure, engineering, and project management services across the Middle East, Africa, Europe, and Asia.
Industry: Consulting
Company Size: Enterprise (1,001+ employees)
Growth: Established Company
Headquarters: Beirut, Lebanon
Founded: 1964
WebsiteLinkedIn