Documentation Processing and Archiving Specialist - Professional 40-50% (m/w/d)

Allianz
Zurich
Workplace: OnsitePart timeFunction: Communications, PR & CommunitySkills: ["Communication","Negotiation","Analytical thinking","Precision","Systematic working","Independence","Persistence","Teamwork","Empathy","Quality control","Quality assurance"]

Manage and maintain the physical archive by preparing archivable dossiers, verifying cover information and retention periods, and coordinating storage, ordering, and returns with an external archive service provider. Monitor legal and internal retention deadlines, initiate document destruction, and ensure data protection compliance. Perform quality controls for classification, completeness, and integrity, support internal/external audits, and help roll out a new ordering module with training and improvement suggestions.

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FursaFursa
Allianz
Allianz
1 day ago

Documentation Processing and Archiving Specialist - Professional 40-50% (m/w/d)

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Source: Company careers pageValidated by: Fursa AI
Last checked: 17 hours agoStatus: Live

Job Summary

Manage and maintain the physical archive by preparing archivable dossiers, verifying cover information and retention periods, and coordinating storage, ordering, and returns with an external archive service provider. Monitor legal and internal retention deadlines, initiate document destruction, and ensure data protection compliance. Perform quality controls for classification, completeness, and integrity, support internal/external audits, and help roll out a new ordering module with training and improvement suggestions.
Location: Zurich
Workplace: Onsite
Employment Type: Part time · Permanent
Job Function: Communications, PR & Community
Seniority: Mid level

Key Responsibilities

  • •Prepare archivable dossiers, verify cover information and retention periods, and coordinate storage, ordering, and returns with an external archive service provider.
  • •Monitor legal and internal retention periods and initiate timely destruction of documents according to internal instructions.
  • •Ensure compliance with data protection law; perform quality checks regarding classification, completeness, and integrity of physical documents, and support internal/external audits.
  • •Coordinate work with external archive service providers, maintain the physical inventory, and ensure completeness and integrity of archive boxes.
  • •Support the introduction of a new ordering module, conduct archive-related trainings, and submit improvement suggestions via the provided IT channels.

Pay and Benefits

Perks:Paid LeaveLearning Budget

Key Requirements

  • •Several years of professional experience in archives and/or a completed postgraduate program in archival science.
  • •Very good IT skills, especially in electronic records management and long-term archiving.
  • •Ability to use AI-enabled tools (e.g., ChatGPT, Copilot) in the work process.
  • •Strong communication and negotiation skills with analytical, precise, and systematic working style.
  • •German (very good) and English (good) communication skills in speech and writing.
Education:
Skills:CommunicationNegotiationAnalytical thinkingPrecisionSystematic workingIndependencePersistenceTeamworkEmpathyQuality controlQuality assurance
Languages:GermanEnglish
Tech Stack:MS OfficeJiraConfluenceElectronic records managementLong-term archivingChatGPTCopilot

Company Brief

Allianz
Global insurance and financial services group offering property-casualty insurance, life and health insurance, asset management, and corporate risk solutions to individuals, businesses, and institutions across more than 70 countries.
Industry: Insurance
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Munich, Germany
Founded: 1890
WebsiteLinkedIn