Staff Travel and Expense Specialist

Shield AI
San Diego
Workplace: RemoteFull timeUSD 30 - 45 hourlyFunction: Solutions Engineering & Sales EngineeringExperience: 5-8 yearsSkills: ["Attention to detail","Organization","Written communication","Verbal communication","Process improvement"]

Process employee expense reports in Concur, ensuring correct coding, documentation, internal controls, and policy compliance. Resolve discrepancies and policy exceptions with employees and approvers, administer Concur user profiles, roles, and approval workflows, and support integrations and corporate-card reconciliation. Serve as a primary support contact, run audits for fraud and control gaps, and analyze travel/spend trends to improve expense operations with Finance, AP, HR, and IT.

Loading

Loading job details...

Preparing the role view and application actions.

FursaFursa
Shield AI
Shield AI
1 week ago

Staff Travel and Expense Specialist

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 13 hours agoStatus: Live

Job Summary

Process employee expense reports in Concur, ensuring correct coding, documentation, internal controls, and policy compliance. Resolve discrepancies and policy exceptions with employees and approvers, administer Concur user profiles, roles, and approval workflows, and support integrations and corporate-card reconciliation. Serve as a primary support contact, run audits for fraud and control gaps, and analyze travel/spend trends to improve expense operations with Finance, AP, HR, and IT.
Location: San Diego
Workplace: Remote
Employment Type: Full time
Job Function: Solutions Engineering & Sales Engineering
Seniority: Mid level

Key Responsibilities

  • •Review and process employee expense reports in Concur, ensuring accurate coding, complete documentation, and compliance with travel and expense policies.
  • •Resolve discrepancies, missing information, policy exceptions, and overdue submissions with employees and approvers.
  • •Administer Concur user profiles, roles, approval workflows, and basic system configurations; support testing for updates and enhancements.
  • •Maintain integrations between Concur and related systems (ERP, HRIS, travel booking, corporate-card platforms) and support corporate-card allocation and reconciliation with AP/Accounting.
  • •Serve as a primary support point for travel bookings, reimbursements, corporate cards, and Concur navigation; conduct audits and analyze spending trends to improve processes.

Pay and Benefits

Salary: USD 30 - 45 hourly
Equity and Bonus:Equity

Key Requirements

  • •5–8 years of experience in travel and expense operations, accounts payable, finance operations, or a related corporate environment.
  • •Hands-on experience with Concur Expense (expense processing and basic administration); experience with Concur Travel is preferred.
  • •Strong understanding of expense-reporting processes, corporate-card programs, internal controls, and policy compliance.
  • •Proficiency in Microsoft Excel and Office applications for analyzing financial data and reporting.
  • •Experience working with ERP systems such as SAP, Oracle, or NetSuite and supporting Concur integrations.
Experience:5-8 yearsTravel and expense operationsAccounts payableFinance operationsCorporate travel
Skills:Attention to detailOrganizationWritten communicationVerbal communicationProcess improvement
Tech Stack:ConcurConcur ExpenseConcur TravelMicrosoft ExcelSAPOracleNetSuiteERPCorporate cards

Company Brief

Shield AI
Develops AI-powered autonomy and software for military aircraft and drones to enable autonomous ISR and combat missions, integrating perception, navigation, and mission planning for defense customers.
Industry: Defense Technology
Company Size: Large (251 to 1,000 employees)
Growth: Scaleup
Funding: Series E+
Headquarters: San Diego, United States
Founded: 2015
WebsiteLinkedIn