Project Coordinator

Wasael Property Management
Abu Dhabi
Workplace: OnsiteFull timeFunction: Program & Project Management (PMO)Experience: 3+ yearsEducation: bachelorsSkills: ["Initiative","Organizational commitment","Teamwork","Achievement drive","Analytical/logical thinking"]

Provide proactive administrative and coordination support for multiple project stakeholders to keep daily operations running smoothly. Prepare and distribute agendas and MOM, maintain project budgets, raise and track purchase requisitions/orders, coordinate procurement documentation, and act as a point of contact for contractors on invoices and service reports. Generate weekly and ad hoc operational reports using system data, maintain attendance and gate-pass records, and support related teams with materials such as mood boards.

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Wasael Property Management
Wasael Property Management
2 days ago

Project Coordinator

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Last checked: 10 hours agoStatus: Live

Job Summary

Provide proactive administrative and coordination support for multiple project stakeholders to keep daily operations running smoothly. Prepare and distribute agendas and MOM, maintain project budgets, raise and track purchase requisitions/orders, coordinate procurement documentation, and act as a point of contact for contractors on invoices and service reports. Generate weekly and ad hoc operational reports using system data, maintain attendance and gate-pass records, and support related teams with materials such as mood boards.
Location: Abu Dhabi
Workplace: Onsite
Employment Type: Full time
Job Function: Program & Project Management (PMO)
Seniority: Mid level

Key Responsibilities

  • •Prepare and distribute agendas and MOM (Minutes of Meeting) based on Project Manager input.
  • •Update project budgets and consolidate information from Finance and Procurement per Project Manager instructions.
  • •Create purchase requisitions for approval and coordinate procurement of Furniture, Fixtures & Equipment, including supplier contact, booking materials, purchase orders, and delivery follow-up.
  • •Serve as a point of contact for contractors to receive invoices, service reports, and other submittals for Line Manager approval.
  • •Generate weekly operational reports and maintain/uphold project records including services provided, supplier lists, attendance, gate pass information, leave applications, and transmittals.

Key Requirements

  • •Diploma or Bachelor’s degree in Engineering, Project Management, Construction Management, or a related field.
  • •Minimum 3 years of experience in project administration or coordination.
  • •Knowledge of MS Office and Oracle.
  • •Experience with procurement administration (purchase orders/purchase requests) is an advantage.
  • •Strong initiative, organizational commitment, teamwork, achievement drive, and analytical/logical thinking.
Experience:3+ years
Education:Bachelor's
Skills:InitiativeOrganizational commitmentTeamworkAchievement driveAnalytical/logical thinking
Tech Stack:MS OfficeOracle

Company Brief

Wasael Property Management
Wasael Property Management is an Abu Dhabi-based facilities, asset, and project management company serving properties and infrastructure across the UAE. It focuses on operational efficiency, sustainability, and premium service delivery for government, aviation, and multi-asset portfolios.
Industry: Facility Management
Company Size: Large (251 to 1,000 employees)
Growth: Established Company
Headquarters: Abu Dhabi, United Arab Emirates
Founded: 2012
WebsiteLinkedIn