HSBC

1 month ago

Executive Secretary, MSS

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 2 hours agoStatus: Live

Job Summary

Provide high-quality secretarial and administrative support to the CEO and MSS management in a fast-paced international financial environment. Manage schedules, emails, meetings, travel and documentation, coordinating with VIP visitors and internal/external clients to ensure seamless operations across the MSS division.

Location: Tokyo

Workplace: Onsite

Employment Type: Full time

Job Function: Administration & Executive Assistance

Key Responsibilities

•Assist CEO and MSS management with ad-hoc requirements and administrative tasks including due date control, expense management, scheduling, diaries, and appointments.
•Coordinate travel and accommodation arrangements for the CEO and MSS team, and communicate with clients on administrative or logistical matters.
•Organize and coordinate activities, events, services, supplies and invoices for the MSS department.
•Manage documents, disseminate information, draft presentations and filing systems.
•Act as fire warden and primary point of contact for the MSS area.

Key Requirements

•Minimum of 3 years of Executive Secretary experience in an international financial firm.
•Strong knowledge of administrative and clerical procedures.
•Excellent interpersonal skills with counterparties from different cultures and backgrounds.
•Fluency in English (spoken and written) and good command of Japanese business manners.
•Proactive, self-motivated, with excellent communication skills and a customer service mindset.

Experience:3+ yearsFinanceBankingFinancial services

Skills:CommunicationInterpersonal skillsTime managementProactiveCustomer service

Languages:EnglishJapanese

Tech Stack:Microsoft OfficeWordExcel

Company Brief

HSBC

Global banking and financial services organisation offering retail, commercial, corporate and investment banking, wealth management, and global markets services across Europe, Asia, the Americas and the Middle East.

Industry: Banking

Company Size: Enterprise (1,001+ employees)

Revenue: USD 1B+

Growth: Public Company

Valuation: Public Company (Market Cap in USD)

Funding: IPO / Publicly Listed

Headquarters: London, United Kingdom

Founded: 1865

Glassdoor: 3.6

Website LinkedIn

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HSBC

1 month ago

Executive Secretary, MSS

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 2 hours agoStatus: Live

Job Summary

Location: Tokyo

Workplace: Onsite

Employment Type: Full time

Job Function: Administration & Executive Assistance

Key Responsibilities

•Assist CEO and MSS management with ad-hoc requirements and administrative tasks including due date control, expense management, scheduling, diaries, and appointments.
•Coordinate travel and accommodation arrangements for the CEO and MSS team, and communicate with clients on administrative or logistical matters.
•Organize and coordinate activities, events, services, supplies and invoices for the MSS department.
•Manage documents, disseminate information, draft presentations and filing systems.
•Act as fire warden and primary point of contact for the MSS area.

Key Requirements

•Minimum of 3 years of Executive Secretary experience in an international financial firm.
•Strong knowledge of administrative and clerical procedures.
•Excellent interpersonal skills with counterparties from different cultures and backgrounds.
•Fluency in English (spoken and written) and good command of Japanese business manners.
•Proactive, self-motivated, with excellent communication skills and a customer service mindset.

Experience:3+ yearsFinanceBankingFinancial services

Skills:CommunicationInterpersonal skillsTime managementProactiveCustomer service

Languages:EnglishJapanese

Tech Stack:Microsoft OfficeWordExcel

Company Brief

HSBC

Industry: Banking

Company Size: Enterprise (1,001+ employees)

Revenue: USD 1B+

Growth: Public Company

Valuation: Public Company (Market Cap in USD)

Funding: IPO / Publicly Listed

Headquarters: London, United Kingdom

Founded: 1865

Glassdoor: 3.6

Website LinkedIn