Facilities Coordinator (12-Month Contract)

WSP
Quebec
Workplace: HybridFull timeCAD 52,000 - 69,000Function: Facilities, Workplace & Physical OperationsExperience: 5+ yearsSkills: ["Customer service","Communication","Relationship-building","Organizational skills","Time management"]

Coordinate daily facilities operations to keep office environments safe, functional, and welcoming across assigned locations in Canada. Support facilities administrative specialists, help develop office policies and preventive maintenance programs, and assist with office moves, workspace changes, and onboarding/offboarding. Partner with landlords, contractors, and building management on repairs and operational issues while managing facility records, security access, and health & safety preparedness. Support budget monitoring and facilities requests.

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FursaFursa
WSP
WSP
1 day ago

Facilities Coordinator (12-Month Contract)

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Last checked: 6 hours agoStatus: Live

Job Summary

Coordinate daily facilities operations to keep office environments safe, functional, and welcoming across assigned locations in Canada. Support facilities administrative specialists, help develop office policies and preventive maintenance programs, and assist with office moves, workspace changes, and onboarding/offboarding. Partner with landlords, contractors, and building management on repairs and operational issues while managing facility records, security access, and health & safety preparedness. Support budget monitoring and facilities requests.
Location: Quebec
Workplace: Hybrid
Employment Type: Full time · 12 months
Job Function: Facilities, Workplace & Physical Operations
Seniority: Mid level

Key Responsibilities

  • •Coordinate daily facilities operations to maintain safe, functional, and welcoming office environments.
  • •Support and guide Facilities Administrative Specialists and deliver excellent service across assigned locations.
  • •Assist in developing and implementing office policies, procedures, and preventive maintenance programs.
  • •Support office moves and workspace restructuring using accurate floor plans and workspace tracking.
  • •Liaise with landlords, contractors, and building management to address service interruptions, repairs, signage needs, and operational issues.

Pay and Benefits

Salary: CAD 52,000 - 69,000

Key Requirements

  • •Minimum 5 years of experience in facilities coordination, office administration, workplace operations, or a related field.
  • •Bilingualism in English and French is required (regularly working with English-only or French-only partners).
  • •Availability to work occasional weekends and overtime as required, with access to a vehicle.
  • •Intermediate to advanced proficiency in Microsoft Word, Excel, and Outlook.
  • •Strong customer service, communication, relationship-building, and organizational/time management skills with the ability to manage competing priorities.
Experience:5+ yearsFacilities coordinationWorkplace operationsOffice administrationWorkplace movesMulti-location operations
Skills:Customer serviceCommunicationRelationship-buildingOrganizational skillsTime management
Languages:EnglishFrench
Tech Stack:Microsoft WordMicrosoft ExcelMicrosoft Outlook

Company Brief

WSP
Global professional services firm providing engineering, consulting, and technical services across infrastructure, environment, buildings, transportation, and energy sectors for public- and private-sector clients worldwide.
Industry: Professional Services
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Montreal, Canada
Founded: 1959
WebsiteLinkedIn