Recruiting Coordinator, Research

Thinking Machines Lab
San Francisco
Workplace: HybridFull timeUSD 140,000 - 200,000 annuallyFunction: People, HR & TalentSkills: ["Communication","Attention to detail","Adaptability","Proactive problem-solving"]

Coordinate high-volume interview scheduling for Research teams, managing calendars and stakeholders across time zones while delivering an attentive, high-touch candidate experience. Own interview logistics (including travel, expenses, room setup, and technical support), monitor interviewer capacity, and help scale interviewer pools. Support recruiting operations by handling talent mapping, referrals, recruiting events, interview feedback, and keeping recruiting data accurate across systems and Slack.

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FursaFursa
Thinking Machines Lab
Thinking Machines Lab
20 hours ago

Recruiting Coordinator, Research

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Source: Company careers pageValidated by: Fursa AI
Last checked: 5 hours agoStatus: Live

Job Summary

Coordinate high-volume interview scheduling for Research teams, managing calendars and stakeholders across time zones while delivering an attentive, high-touch candidate experience. Own interview logistics (including travel, expenses, room setup, and technical support), monitor interviewer capacity, and help scale interviewer pools. Support recruiting operations by handling talent mapping, referrals, recruiting events, interview feedback, and keeping recruiting data accurate across systems and Slack.
Location: San Francisco
Workplace: Hybrid
Employment Type: Full time
Job Function: People, HR & Talent
Seniority: Entry level

Key Responsibilities

  • •Manage high-volume interview coordination across time zones, calendars, and stakeholders while maintaining a high-quality candidate experience.
  • •Coordinate interview logistics including travel, expenses, room setup, and technical support.
  • •Act as the main point of contact for candidates throughout screening and interviews.
  • •Monitor and manage interview capacity to ensure schedules can move quickly and interviewers are available.
  • •Provide recruiting operational support such as talent mapping, referrals processing, recruiting events, inbound application support, and interview feedback management.

Pay and Benefits

Salary: USD 140,000 - 200,000 annually
Perks:Health InsuranceDentalVisionPaid LeaveParental LeaveRelocation

Key Requirements

  • •Experience coordinating schedules, managing calendars, or supporting operations in fast-paced environments with strong attention to detail.
  • •Excellent written and verbal communication skills for direct candidate communications.
  • •Comfort adapting to different recruiting styles and approaches and learning/pivoting quickly.
  • •Proficiency with Google Workspace, scheduling tools, and communication platforms like Slack.
  • •1+ years in a high-volume scheduling or recruiting coordination role (preferred).
Experience:Recruiting coordinationHigh-volume schedulingFast-paced operations
Skills:CommunicationAttention to detailAdaptabilityProactive problem-solving
Tech Stack:Google WorkspaceSlackAshbyGoodTimeModernLoopWorkdayATSHRIS

Eligibility

Work Authorization:Sponsorship available.

Company Brief

Thinking Machines Lab
Develops enterprise AI solutions, custom large language models, and ML platforms to help organizations deploy intelligent applications. Services include data engineering, model development, and AI consulting for scale and production readiness.
Industry: AI & Machine Learning
Company Size: Medium (51 to 250 employees)
Growth: Growth Stage Startup
Headquarters: Mumbai, India
Website