Administration Specialist

Alfalaval
India
Full timeFunction: Administration & Executive AssistanceExperience: 7+ yearsEducation: bachelorsSkills: ["Leadership","Organizational skills","Communication","Problem-solving","Emergency handling","Cross-cultural awareness","Team player","Customer orientation"]

Oversee and manage end-to-end administrative operations for a plant and related sites, ensuring smooth day-to-day functioning, compliance, and a safe, efficient workplace. Coordinate facility, vendor, security, housekeeping, canteen/cafeteria services, and physical security systems. Own administrative budgets and records for audits, liaise with government/local bodies, support HR welfare activities, and manage holiday homes, warehouse operations, and garden management.

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Alfalaval
Alfalaval
15 hours ago

Administration Specialist

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Last checked: 15 hours agoStatus: Live

Job Summary

Oversee and manage end-to-end administrative operations for a plant and related sites, ensuring smooth day-to-day functioning, compliance, and a safe, efficient workplace. Coordinate facility, vendor, security, housekeeping, canteen/cafeteria services, and physical security systems. Own administrative budgets and records for audits, liaise with government/local bodies, support HR welfare activities, and manage holiday homes, warehouse operations, and garden management.
Location: India
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Supervise and coordinate daily administrative operations, including facility management, office supplies, and vendor management.
  • •Oversee security, housekeeping, canteen, and cafeteria services, and manage physical security systems (CCTV, access control, alarms).
  • •Conduct security risk assessments and recommend mitigation strategies, ensuring compliance with company policies and statutory safety/labor standards.
  • •Manage budgets for administrative expenses and optimize cost control.
  • •Maintain records, contracts, and documentation for audits and internal controls; manage holiday homes, warehouse upkeep/compliance, and garden management.

Key Requirements

  • •Bachelor’s degree in business administration, management, or a related field.
  • •7+ years of experience in administration, preferably in a manufacturing or industrial environment.
  • •Strong leadership, organizational, and communication skills.
  • •Proficiency in MS Office and facility management systems.
  • •Knowledge of statutory compliance, safety, and labor laws.
Experience:7+ yearsManufacturingIndustrial environment
Education:Bachelor's in business administration, Management, or related field
Skills:LeadershipOrganizational skillsCommunicationProblem-solvingEmergency handlingCross-cultural awarenessTeam playerCustomer orientation
Languages:MarathiEnglish
Tech Stack:MS OfficeCCTVAccess controlAlarms

Company Brief

Alfalaval
Designs and manufactures heat transfer, separation and fluid handling equipment and systems for industries including energy, food, water, marine and wastewater to improve productivity, energy efficiency and environmental performance.
Industry: Industrial Machinery
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Lund, Sweden
Founded: 1883
WebsiteLinkedIn