Executive & Office Assistant

DeepL
Tokyo
Workplace: HybridFull timeFunction: Administration & Executive AssistanceEducation: bachelorsSkills: ["Problem solving","Navigating ambiguity","Relationship building","Confidentiality","Process improvement"]

Support the APJ Country Manager and team by managing day-to-day executive operations with minimal supervision. Own calendar and stakeholder communication, create and edit presentations and materials, and coordinate meetings including minutes and action item follow-up. Also handle Tokyo office operations—visitor access, mail and local purchasing, vendor coordination, invoicing and budgeting, office event logistics, and Jira-based office request/ticket management.

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FursaFursa
DeepL
DeepL
3 days ago

Executive & Office Assistant

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Source: Company careers pageValidated by: Fursa AI
Last checked: 2 hours agoStatus: Live

Job Summary

Support the APJ Country Manager and team by managing day-to-day executive operations with minimal supervision. Own calendar and stakeholder communication, create and edit presentations and materials, and coordinate meetings including minutes and action item follow-up. Also handle Tokyo office operations—visitor access, mail and local purchasing, vendor coordination, invoicing and budgeting, office event logistics, and Jira-based office request/ticket management.
Location: Tokyo
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Independently manage the APJ Country Manager’s dynamic calendar and resolve scheduling conflicts.
  • •Organize stakeholder communications and run executive meetings, including moderating meetings and taking minutes to track action items.
  • •Create and edit presentations and materials aligned with the leader’s messaging and corporate branding.
  • •Coordinate domestic and international travel logistics and maintain expense reconciliation in line with company policies.
  • •Manage Tokyo office operations including visitor/access management, mail handling, local purchasing, vendor/project management, invoicing/budgeting, event logistics, and Jira-based office request resolution.

Pay and Benefits

Perks:Annual LeaveHealth Insurance

Key Requirements

  • •Fluency in Japanese (reading, writing, and spoken communication).
  • •Advanced business-level English (reading, writing, and spoken communication).
  • •Bachelor’s degree (BA) or higher.
  • •Proficiency in Google Workspace and Mac-based business applications, including hands-on support for meetings.
  • •Ability to manage confidential information with integrity and discretion.
Education:Bachelor's
Skills:Problem solvingNavigating ambiguityRelationship buildingConfidentialityProcess improvement
Languages:JapaneseEnglish
Tech Stack:Google WorkspaceMacJira

Company Brief

DeepL
DeepL builds Language AI products (DeepL Translator, DeepL Write, APIs and enterprise solutions) that provide high-accuracy translations and writing assistance to businesses and individuals, focusing on privacy, security and enterprise deployment.
Industry: AI & Machine Learning
Company Size: Enterprise (1,001+ employees)
Growth: Scaleup
Valuation: Unicorn (USD 1B+)
Funding: Series D
Headquarters: Cologne, Germany
Founded: 2017
Glassdoor
Glassdoor: 3.5
WebsiteLinkedInGlassdoor