Executive Assistant

Luma
London
Workplace: HybridFull timeFunction: Administration & Executive AssistanceExperience: 7+ yearsSkills: ["Communication","Problem-solving","Proactive ownership","Adaptability","High agency"]

Support the Head of EMEA as a strategic executive partner and gatekeeper, bridging communication between US HQ and EMEA/Middle East teams. Provide administrative and operational support (including calendar management, travel logistics, and regional events), coordinate VIP stakeholder experiences, and proactively resolve high-stakes operational challenges in a fast-paced, ambiguous 0-to-1 environment.

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Luma
Luma
1 day ago

Executive Assistant

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Source: Company careers pageValidated by: Fursa AI
Last checked: 2 hours agoStatus: Live

Job Summary

Support the Head of EMEA as a strategic executive partner and gatekeeper, bridging communication between US HQ and EMEA/Middle East teams. Provide administrative and operational support (including calendar management, travel logistics, and regional events), coordinate VIP stakeholder experiences, and proactively resolve high-stakes operational challenges in a fast-paced, ambiguous 0-to-1 environment.
Location: London
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Enable strategic prioritization for the Head of EMEA as a gatekeeper and strategic partner.
  • •Serve as the primary cultural and operational bridge across US HQ (PST), EMEA, and Middle East teams.
  • •Provide comprehensive administrative and operational support to the Head of EMEA and broader EMEA leadership team.
  • •Manage complex calendars, orchestrate travel logistics, and coordinate high-stakes regional events.
  • •Identify and solve operational challenges by creating scalable solutions from scratch, including VIP stakeholder management.

Key Requirements

  • •7+ years of professional experience as an Executive Assistant or Executive Business Partner supporting regional leadership for US-headquartered high-growth tech companies.
  • •Proactive, high-agency problem-solving with a history of driving tangible, high-impact results in fast-paced, resource-constrained environments.
  • •Ability to thrive in ambiguity and take extreme ownership end-to-end.
  • •Crisp, high-energy communication skills, acting as a trusted proxy for the executive.
  • •Expert proficiency with Slack, Notion, and Google Workspace.
Experience:7+ yearsHigh-growth technologyVenture capitalPrivate equityCreative & media technologyMultimodal AI
Skills:CommunicationProblem-solvingProactive ownershipAdaptabilityHigh agency
Languages:ArabicFrenchGerman
Tech Stack:SlackNotionGoogle Workspace

Company Brief

Luma
Develops AI-powered tools for capturing, editing, and rendering high-quality 3D scenes from photos and videos, enabling creators to generate photorealistic 3D assets and spatial experiences.
Industry: AR/VR & Spatial Computing
Website