Senior Administrative Assistant

Aon
Mexico City
Workplace: HybridFull timeFunction: Administration & Executive AssistanceExperience: 3-4 yearsEducation: bachelorsSkills: ["Proactive","Organized","Communication","Interpersonal skills","Confidentiality"]

Provide high-level administrative and operational support to multiple business leaders, including managing complex calendars across time zones, coordinating internal and external meetings, and handling confidential information. Draft and manage correspondence, oversee inboxes as requested, arrange domestic and international travel, and prepare expense reports. Produce and proofread professional documents and presentations using company standards while maintaining administrative tools like distribution lists and contact databases.

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FursaFursa
Aon
Aon
21 hours ago

Senior Administrative Assistant

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Source: Company careers pageValidated by: Fursa AI
Last checked: 7 hours agoStatus: Live

Job Summary

Provide high-level administrative and operational support to multiple business leaders, including managing complex calendars across time zones, coordinating internal and external meetings, and handling confidential information. Draft and manage correspondence, oversee inboxes as requested, arrange domestic and international travel, and prepare expense reports. Produce and proofread professional documents and presentations using company standards while maintaining administrative tools like distribution lists and contact databases.
Location: Mexico City
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Serve as a primary point of contact and liaison for business leaders with clients, third parties, internal colleagues, and direct reports.
  • •Proactively manage multiple complex calendars across multiple time zones, including scheduling, prioritizing, and resolving conflicts.
  • •Monitor and manage email inboxes as requested, including drafting/reviewing/prioritizing correspondence and following up on action items.
  • •Plan, coordinate, and support internal and external meetings (in-person and virtual), including logistics, recording/distributing notes, and tracking follow-up.
  • •Coordinate domestic and international travel and prepare expense reports and reimbursements in line with company policy.
Travel: Medium travel

Pay and Benefits

Perks:Medical CoverageHybrid Work

Key Requirements

  • •3-4 years of prior administrative or office experience in a professional, client-oriented environment; executive or personal assistant experience is preferred.
  • •Fluent English (verbal and written) at least C1 level, with the ability to communicate clearly and professionally with stakeholders at all levels.
  • •Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Teams, Zoom), with the ability to learn new systems quickly.
  • •Strong organizational and time-management skills to manage multiple priorities and meet deadlines in a fast-paced environment.
  • •High ethical standards, integrity, professionalism, reliability, and confidentiality in handling sensitive information.
Experience:3-4 years
Education:Bachelor's
Skills:ProactiveOrganizedCommunicationInterpersonal skillsConfidentiality
Languages:English
Tech Stack:Microsoft OfficeOutlookWordExcelPowerPointTeamsZoomVideo conferencesConference calls

Company Brief

Aon
Global professional services firm providing risk, retirement, human resources, and insurance brokerage solutions to clients worldwide, including consulting, reinsurance, and data-driven risk management services.
Industry: Insurance
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: London, United Kingdom
Founded: 1982
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Glassdoor: 3.9
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