Executive Assistant, Design

Figma
San Francisco, New York, United States
Workplace: HybridFull timeUSD 127,000 - 221,000 annuallyFunction: Administration & Executive AssistanceSkills: ["Communication","Judgment","Discretion","Independence"]

Support VPs in Design by managing calendars, meetings, travel arrangements, and expenses, and serving as a delegate for approvals and tooling while following internal policy. Partner with operations leadership to plan agendas and logistics for large meetings, capture notes, and drive action items. Identify workflow opportunities to improve VP efficiency and company rhythms, and act as a strategic thought partner for design operations and long-term planning.

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FursaFursa
Figma
Figma
1 month ago

Executive Assistant, Design

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 9 hours agoStatus: Live

Job Summary

Support VPs in Design by managing calendars, meetings, travel arrangements, and expenses, and serving as a delegate for approvals and tooling while following internal policy. Partner with operations leadership to plan agendas and logistics for large meetings, capture notes, and drive action items. Identify workflow opportunities to improve VP efficiency and company rhythms, and act as a strategic thought partner for design operations and long-term planning.
Location: San Francisco, New York, United States
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Proactively manage VP calendars, meetings, business travel arrangements, and expenses.
  • •Delegate for the VP by signing off on expenses, PO approval, and other tooling as needed in line with internal policy.
  • •Partner with operations leadership to craft meeting agendas and logistics; track content readiness, take notes, and drive action items.
  • •Identify opportunities to optimize workflows for business deliverables, VP efficiency, and function/company rhythms.
  • •Serve as a strategic thought partner across leadership teams to support design operations, process, and long-term planning.

Pay and Benefits

Salary: USD 127,000 - 221,000 annually
Equity and Bonus:Equity
Perks:Health InsuranceDentalVisionRetirementParental LeavePaid LeaveLearning BudgetHome StipendCell Phone

Key Requirements

  • •5+ years providing executive support in a fast-paced tech environment, anticipating tradeoffs and acting independently on decisions.
  • •Strong written and verbal communication skills, able to influence priorities, surface risks, and represent leaders across stakeholders in person, virtually, and via email.
  • •An affinity for AI and the ability to build creative workflows that improve operational efficiency.
  • •A thoughtful, inclusive approach with a track record of trustworthiness, reliability, and discretion with confidential information.
  • •Advanced-level skills in Google Suite (Gmail, GCal, Google Drive—Docs and Sheets).
Experience:Tech
Skills:CommunicationJudgmentDiscretionIndependence
Languages:English
Tech Stack:GmailGCalGoogle DriveDocsSheets

Company Brief

Figma
Design collaboration platform for teams that enables interface design, prototyping, and real-time collaboration in the browser. Figma streamlines product design workflows, handoff to developers, and design system management for organizations of all sizes.
Industry: Enterprise Software
Company Size: Enterprise (1,001+ employees)
Growth: Scaleup
Valuation: Decacorn (USD 10B+)
Funding: Series E+
Headquarters: San Francisco, United States
Founded: 2012
WebsiteLinkedIn