Document Control Specialist

WSP
New York
Workplace: OnsiteFull timeUSD 99,400 - 115,100Function: Program & Project Management (PMO)Experience: 5-7 yearsEducation: bachelorsSkills: ["Organizational skills","Attention to detail","Prioritization","Multitasking","Communication"]

Manage controlled project documentation across the project lifecycle, including correspondence, submittals, reports, RFIs, plans, specifications, and records retention. Configure and maintain document control systems and tools such as Procore and SharePoint (including Bluebeam) to ensure accurate naming, numbering, metadata, distribution, and QA/compliance. Review submissions for accuracy, track document workflows, and train project teams and stakeholders on document management procedures while protecting confidential information.

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FursaFursa
WSP
WSP
2 days ago

Document Control Specialist

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Source: Company careers pageValidated by: Fursa AI
Last checked: 9 hours agoStatus: Live

Job Summary

Manage controlled project documentation across the project lifecycle, including correspondence, submittals, reports, RFIs, plans, specifications, and records retention. Configure and maintain document control systems and tools such as Procore and SharePoint (including Bluebeam) to ensure accurate naming, numbering, metadata, distribution, and QA/compliance. Review submissions for accuracy, track document workflows, and train project teams and stakeholders on document management procedures while protecting confidential information.
Location: New York
Workplace: Onsite
Employment Type: Full time
Job Function: Program & Project Management (PMO)
Seniority: Mid level

Key Responsibilities

  • •Manage controlled project documents, including correspondence, submittals, reports, RFIs, plans, specifications, and client documentation, using established document control procedures.
  • •Configure, update, and maintain Procore and SharePoint tools, modules, pages, and collaboration resources.
  • •Review submissions for accuracy and manage naming, numbering, metadata, distribution, electronic filing, records retention, and QA/contractual compliance.
  • •Track submittals, RFIs, comment responses, incomplete questions, and related documentation per project procedures.
  • •Train and support project team members, owners, contractors, and third parties on document management requirements and protected information handling.

Pay and Benefits

Salary: USD 99,400 - 115,100
Perks:Health InsuranceDentalVisionDisabilityLife Insurance401kPaid LeaveParental Leave

Key Requirements

  • •Bachelor’s degree or equivalent experience.
  • •5–7 years of experience supporting major capital improvement programs or large-scale projects.
  • •Document control experience across design, pre-construction, construction, closeout, or similar project phases.
  • •Advanced proficiency in Microsoft Office and word processing tools.
  • •Working knowledge of Procore, SharePoint, and Bluebeam.
Experience:5-7 years
Education:Bachelor's
Skills:Organizational skillsAttention to detailPrioritizationMultitaskingCommunication
Tech Stack:Microsoft OfficeProcoreSharePointBluebeamEDMS

Eligibility

Work Authorization:Authorization required. Sponsorship not provided.

Company Brief

WSP
Global professional services firm providing engineering, consulting, and technical services across infrastructure, environment, buildings, transportation, and energy sectors for public- and private-sector clients worldwide.
Industry: Professional Services
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Montreal, Canada
Founded: 1959
WebsiteLinkedIn