Workplace Operations Manager

Mistral
Palo Alto
Workplace: OnsiteFull timeFunction: Business OperationsExperience: 4+ yearsSkills: ["Organizational skills","Communication skills","Interpersonal skills","Service-oriented mindset","Proactive mindset"]

Own the day-to-day operations and overall office experience at Mistral’s Palo Alto HQ. You’ll manage vendors and facilities, oversee employee experience and onboarding logistics, coordinate office/program setup using tools like Google Workspace and Slack, and run event and culture programming. Reporting to the Office Management Lead AMER/APAC, you’ll also support regional workplace initiatives, with room to grow into a broader AMER/APAC right-hand role.

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Mistral
Mistral
6 days ago

Workplace Operations Manager

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Source: Company careers pageValidated by: Fursa AI
Last checked: 6 hours agoStatus: Live

Job Summary

Own the day-to-day operations and overall office experience at Mistral’s Palo Alto HQ. You’ll manage vendors and facilities, oversee employee experience and onboarding logistics, coordinate office/program setup using tools like Google Workspace and Slack, and run event and culture programming. Reporting to the Office Management Lead AMER/APAC, you’ll also support regional workplace initiatives, with room to grow into a broader AMER/APAC right-hand role.
Location: Palo Alto
Workplace: Onsite
Employment Type: Full time
Job Function: Business Operations

Key Responsibilities

  • •Manage daily office operations, including facilities/building management, mail/package handling, and food/snack/beverage programs.
  • •Own vendor relationships and contracts, including maintenance/repairs and evaluation cadence.
  • •Coordinate employee experience and onboarding support such as desk setup, equipment, and swag programs, and act as a first point of contact.
  • •Plan and execute event programming and culture initiatives, including all-hands, holiday parties, and team offsites with an engagement strategy.
  • •Support regional AMER/APAC workplace programs and initiatives while reporting to the Office Management Lead AMER/APAC.

Key Requirements

  • •4+ years in office management or workplace operations in a startup/scale-up environment (preferred).
  • •Strong organizational, communication, and interpersonal skills with a service-oriented, proactive approach.
  • •Tech-savvy with tools such as Google Workspace, Slack, Notion, and ticketing systems.
  • •Experience with access control and visitor management systems.
  • •Experience using workplace/space utilization data (e.g., Excel, Tableau, Power BI) and handling office build-outs, relocations, or renovations.
Experience:4+ yearsStartupScale-up
Skills:Organizational skillsCommunication skillsInterpersonal skillsService-oriented mindsetProactive mindset
Tech Stack:Google WorkspaceSlackNotionTicketing systemsExcelTableauPower BI

Company Brief

Mistral
Develops state-of-the-art large language models and AI systems, offering models and developer tools for natural language understanding, generation, and enterprise AI integrations. Focuses on open research and production-ready model deployments.
Industry: AI & Machine Learning
Company Size: Medium (51 to 250 employees)
Growth: Early Stage Startup
Funding: Seed
Headquarters: Paris, France
Founded: 2023
WebsiteLinkedIn