Associate Facilities Coordinator (R6110)

Shield AI
Washington, Virginia
Workplace: OnsiteFull timeUSD 23 - 34 hourlyFunction: Facilities, Workplace & Physical OperationsExperience: 1-3 yearsEducation: high_schoolSkills: ["Communication","Multitasking","Prioritization","Organizational skills","Attention to detail"]

Serve as the first point of contact for visitors, clients, and employees, creating a welcoming front-desk experience. Manage incoming emails and inquiries, coordinate visitor access (badging, check-in), and maintain office organization and cleanliness. Schedule meetings and conference room bookings, support day-to-day office needs like mail, deliveries, and inventory, and partner with Facilities, IT, and Security to handle workplace requirements and recordkeeping with discretion.

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FursaFursa
Shield AI
Shield AI
16 hours ago

Associate Facilities Coordinator (R6110)

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 2 hours agoStatus: Live

Job Summary

Serve as the first point of contact for visitors, clients, and employees, creating a welcoming front-desk experience. Manage incoming emails and inquiries, coordinate visitor access (badging, check-in), and maintain office organization and cleanliness. Schedule meetings and conference room bookings, support day-to-day office needs like mail, deliveries, and inventory, and partner with Facilities, IT, and Security to handle workplace requirements and recordkeeping with discretion.
Location: Washington, Virginia
Workplace: Onsite
Employment Type: Full time
Job Function: Facilities, Workplace & Physical Operations
Seniority: Mid level

Key Responsibilities

  • •Greet and assist visitors, ensuring a positive and professional first impression.
  • •Manage emails and general inquiries, routing as appropriate.
  • •Coordinate visitor access, badging, and check-in processes.
  • •Maintain office organization, cleanliness, and readiness at all times.
  • •Support office operations including mail distribution, deliveries, supply inventory, and conference room bookings.

Pay and Benefits

Salary: USD 23 - 34 hourly
Equity and Bonus:Equity
Perks:Equity

Key Requirements

  • •1–3 years of experience in a front desk, receptionist, or administrative role.
  • •High school diploma or equivalent (Associate or Bachelor’s degree preferred).
  • •Strong verbal and written communication skills.
  • •Proficiency in Microsoft Office or Google Workspace.
  • •Ability to multitask and prioritize in a fast-paced environment, with strong organizational skills and attention to detail.
Experience:1-3 years
Education:High School
Skills:CommunicationMultitaskingPrioritizationOrganizational skillsAttention to detail
Tech Stack:Microsoft OfficeGoogle Workspace

Company Brief

Shield AI
Develops AI-powered autonomy and software for military aircraft and drones to enable autonomous ISR and combat missions, integrating perception, navigation, and mission planning for defense customers.
Industry: Defense Technology
Company Size: Large (251 to 1,000 employees)
Growth: Scaleup
Funding: Series E+
Headquarters: San Diego, United States
Founded: 2015
WebsiteLinkedIn