Front Office Coordinator

​Heidrick & Struggles
San Francisco
Workplace: OnsiteFull timeUSD 62,400 - 78,000 annuallyFunction: Administration & Executive AssistanceExperience: 4+ yearsEducation: high_schoolSkills: ["Organization","Proactive","Independent","Professionalism","Discretion"]

Coordinate front office operations for the San Francisco office in a fast-paced environment. Greet and manage visitors and vendors, serve as the main guest contact, schedule conference rooms and videoconferences, and ensure smooth onboarding for new hires. Screen calls and route emails, maintain reception and shared spaces, and support consultants with ad-hoc administrative needs while upholding discretion and strong communication across all levels.

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​Heidrick & Struggles
​Heidrick & Struggles
3 days ago

Front Office Coordinator

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Source: Company careers pageValidated by: Fursa AI
Last checked: 12 hours agoStatus: Live

Job Summary

Coordinate front office operations for the San Francisco office in a fast-paced environment. Greet and manage visitors and vendors, serve as the main guest contact, schedule conference rooms and videoconferences, and ensure smooth onboarding for new hires. Screen calls and route emails, maintain reception and shared spaces, and support consultants with ad-hoc administrative needs while upholding discretion and strong communication across all levels.
Location: San Francisco
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Greet visitors and vendors and direct them to the appropriate space.
  • •Act as the main contact for guests, including scheduling conference rooms, office space, and videoconferences.
  • •Manage Robin to prevent issues with overlapping or canceling reservations.
  • •Prepare and greet new hires on their first day, and stay abreast of personnel changes.
  • •Screen calls and emails, maintain reception and shared areas, and provide ad-hoc administrative backup to consultants.

Pay and Benefits

Salary: USD 62,400 - 78,000 annually
Perks:MedicalDentalVisionDisability LeaveParental LeavePaid Leave401k Contribution

Key Requirements

  • •High school education required; college degree desired.
  • •Minimum 4 years of office/reception experience required.
  • •Available to work in-office Monday through Friday during regular business hours.
  • •Proficient knowledge of Microsoft Office products and minimum 60wpm keyboarding skills.
  • •Excellent verbal, written, and listening communication skills; experience handling sensitive information with people at all levels.
Experience:4+ yearsOffice/reception
Education:High School
Skills:OrganizationProactiveIndependentProfessionalismDiscretion
Tech Stack:Microsoft OfficeRobin

Company Brief

​Heidrick & Struggles
Global executive search and leadership consulting firm specializing in senior-level executive recruitment, board advisory, leadership assessment, and culture shaping services for multinational corporations across industries.
Industry: Recruitment Agencies
Company Size: Enterprise (1,001+ employees)
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Chicago, United States
Founded: 1953
WebsiteLinkedIn