Aon

1 day ago

Administrative Assistant (Charlotte, NC)

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Source: Company careers pageValidated by: Fursa AI

Last checked: 16 hours agoStatus: Live

Job Summary

Support an executive team by managing complex calendars, arranging meetings and conference rooms, and handling travel and expense reporting. You’ll coordinate internal and external appointments, prepare meeting materials and correspondence, and compile or update presentations and spreadsheets. This full-time hybrid role is based in Charlotte, NC, with 3–4 days in the office after training, requiring strong communication, confidentiality, and independent, fast-paced execution.

Location: Charlotte

Workplace: Hybrid

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Mid level

Key Responsibilities

•Act as a gatekeeper for Charlotte P&C Sales and Broking leaders, providing high-level administrative support.
•Maintain heavy, complex, frequently changing executive calendars and manage calendar prioritization.
•Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation, lodging, and meeting accommodations.
•Coordinate internal and external meetings and appointments, reserving meeting space and preparing conference rooms with audio-visual technology as needed.
•Prepare and review meeting materials and correspondence; compile and modify presentations, spreadsheets, and other documents while handling confidential matters independently.

Pay and Benefits

Salary: USD 80,000 - 100,000 annually

Perks:Paid Leave401k MatchHealth InsuranceWellness Stipend

Key Requirements

•HS diploma or equivalent is required.
•At least five years of experience in a corporate support role such as administrative/executive admin or operations is preferred.
•Expert communication skills and strong decision-making, with the ability to interact diplomatically and professionally while maintaining confidentiality.
•Strong organization and multitasking ability to manage several changing calendars and priorities.
•Proficiency as a power user in Microsoft Outlook, Word, and PowerPoint, and proficiency in Excel; experience with Concur or other expenses management software.

Experience:Corporate supportFinancial servicesWealth managementInsurance

Education:High School

Skills:CommunicationDecision-makingConfidentialityOrganizationMultitasking

Languages:English

Tech Stack:Microsoft OutlookMicrosoft WordMicrosoft PowerPointMicrosoft ExcelMicrosoft OfficeConcurAI tools

Company Brief

Aon

Global professional services firm providing risk, retirement, human resources, and insurance brokerage solutions to clients worldwide, including consulting, reinsurance, and data-driven risk management services.

Industry: Insurance

Company Size: Enterprise (1,001+ employees)

Revenue: USD 1B+

Growth: Public Company

Valuation: Public Company (Market Cap in USD)

Funding: IPO / Publicly Listed

Headquarters: London, United Kingdom

Founded: 1982

Glassdoor: 3.9

Website LinkedIn Glassdoor

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