Planning Assistant

Wasl
Dubai
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 1-3 yearsEducation: bachelorsSkills: ["Communication","Analytical thinking","Problem-solving","Project management","Organizational skills"]

Support planning and coordination within the Asset Management Services & Solutions (AMSS) department in Dubai. You’ll help maintain preventive/corrective maintenance schedules, keep planning data and logs in CAFM/ERP systems, and prepare planning reports. The role also covers invoice and service-entry processing, including DLD-related tasks, coordinating with finance, procurement, site teams, and vendors, plus ad hoc documentation and dashboard support.

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FursaFursa
Wasl
Wasl
1 month ago

Planning Assistant

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 4 hours agoStatus: Live
Reposted: similar role first listed 4 months ago

Job Summary

Support planning and coordination within the Asset Management Services & Solutions (AMSS) department in Dubai. You’ll help maintain preventive/corrective maintenance schedules, keep planning data and logs in CAFM/ERP systems, and prepare planning reports. The role also covers invoice and service-entry processing, including DLD-related tasks, coordinating with finance, procurement, site teams, and vendors, plus ad hoc documentation and dashboard support.
Location: Dubai
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Assist in updating preventive and corrective maintenance schedules under guidance.
  • •Maintain planning logs, records, and planning data in CAFM/ERP systems and support planning reports.
  • •Process invoices and create/track service entries, including verifying invoice details against purchase orders and posting approvals to finance.
  • •Handle DLD-related tasks such as monitoring fees and managing work orders/PR/PO workflows, including DCD portal submissions for certificates.
  • •Coordinate with internal teams and outsourced vendors, follow up on pending tasks, and support ad hoc deliverables including dashboards and documentation for utility billing/case preparation.

Key Requirements

  • •Diploma or bachelor degree in business administration, facilities management, or related field.
  • •1–3 years’ experience in administration or planning support (or fresh graduate with relevant academic background).
  • •Basic knowledge of planning and scheduling principles.
  • •Proficiency in MS Office (Excel, Word, PowerPoint) and experience with ERP/CAFM systems.
  • •Strong analytical/problem-solving and project management abilities with attention to accuracy and timeliness.
Experience:1-3 years
Education:Bachelor's in Business administration, Facilities Management
Skills:CommunicationAnalytical thinkingProblem-solvingProject managementOrganizational skills
Tech Stack:Microsoft OfficeExcelWordPowerPointPower BICAFMERPAutoCADJager systemDCD portalMS ProjectPrimaveraBarcode stickers

Company Brief

Wasl
Wasl is a Dubai-based real estate developer and asset manager owning, developing and managing residential, commercial, retail, logistics and hospitality properties across the Emirate, focused on long-term property management and urban development.
Industry: Real Estate Development
Company Size: Enterprise (1,001+ employees)
Growth: Government & Public Sector
Funding: Government Funded
Headquarters: Dubai, United Arab Emirates
Founded: 2008
WebsiteLinkedIn