Executive Assistant & APAC Office Manager

Workiva
Sydney
Workplace: HybridFull timeFunction: Administration & Executive AssistanceExperience: 5+ yearsSkills: ["Written communication","Verbal communication","Cross-functional coordination","Process building","Attention to detail","Stakeholder management"]

Support Workiva’s APAC leadership as an Executive Assistant & APAC Office Manager based in Sydney. Manage executive calendars across regional time zones, coordinate travel and expense reporting, draft communications and presentation materials, and drive action-item tracking and special projects. Lead on-site workplace logistics and office standards across multiple APAC hubs, collaborate with global facilities and People Operations, and plan leadership offsites and regional culture initiatives in a hybrid schedule.

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Workiva
Workiva
13 hours ago

Executive Assistant & APAC Office Manager

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Last checked: 13 hours agoStatus: Live

Job Summary

Support Workiva’s APAC leadership as an Executive Assistant & APAC Office Manager based in Sydney. Manage executive calendars across regional time zones, coordinate travel and expense reporting, draft communications and presentation materials, and drive action-item tracking and special projects. Lead on-site workplace logistics and office standards across multiple APAC hubs, collaborate with global facilities and People Operations, and plan leadership offsites and regional culture initiatives in a hybrid schedule.
Location: Sydney
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Manage complex executive calendars across regional time zones and high-priority meetings.
  • •Coordinate global travel itineraries, visa logistics, and expense reports for leadership.
  • •Draft executive communications, supplemental materials, and presentation decks; track and execute key action items.
  • •Drive administrative coordination and special projects across regional teams, including planning leadership offsites, quarterly business review meetings, and strategic planning sessions.
  • •Oversee on-site logistics and office management: building access, visitor handling, seating plans, workplace safety compliance, and vendor relationships across multiple APAC hubs.
Travel: Low travel

Key Requirements

  • •Five or more years of experience supporting executive leadership in a fast-growing technology or SaaS company.
  • •Experience managing multi-site office operations across Asia-Pacific time zones.
  • •Proficiency with Google Workspace, Microsoft 365, Slack, travel platforms, and expense tools.
  • •Strong written and verbal communication skills across all organizational levels.
  • •Ability to proactively support and coordinate leadership across regional teams and priorities.
Experience:5+ yearsSaaS
Skills:Written communicationVerbal communicationCross-functional coordinationProcess buildingAttention to detailStakeholder management
Tech Stack:Google WorkspaceMicrosoft 365Slack

Company Brief

Workiva
Provides a cloud-based platform for connected reporting, compliance, and financial data collaboration. Workiva streamlines SEC reporting, ESG disclosures, and enterprise risk and compliance workflows for large organizations across industries.
Industry: RegTech
Company Size: Enterprise (1,001+ employees)
Revenue: USD 500M to 1B
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Ames, United States
Founded: 2008
WebsiteLinkedIn