Workplace Experience Coordinator (Part Time)

Smartly
Chicago
Workplace: OnsitePart timeFunction: Facilities, Workplace & Physical OperationsSkills: ["Communication","Organization","Customer service","Proactive ownership"]

Manage the day-to-day operations of the Chicago office as the primary on-site contact for employees, visitors, and vendors. Oversee office supply and inventory needs, coordinate catering and refreshments, handle mail and deliveries, and liaise with vendors and building management. Prepare meeting spaces, support employee engagement and onboarding materials, and help plan customer visits and company events in partnership with the global Workplace Experience team.

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FursaFursa
Smartly
Smartly
1 month ago

Workplace Experience Coordinator (Part Time)

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Source: Company careers pageValidated by: Fursa AI
Last checked: 14 hours agoStatus: Live

Job Summary

Manage the day-to-day operations of the Chicago office as the primary on-site contact for employees, visitors, and vendors. Oversee office supply and inventory needs, coordinate catering and refreshments, handle mail and deliveries, and liaise with vendors and building management. Prepare meeting spaces, support employee engagement and onboarding materials, and help plan customer visits and company events in partnership with the global Workplace Experience team.
Location: Chicago
Workplace: Onsite
Employment Type: Part time
Job Function: Facilities, Workplace & Physical Operations

Key Responsibilities

  • •Manage the day-to-day operations of the Chicago office to ensure a safe, organized, and efficient workplace.
  • •Order and maintain office, kitchen, pantry, and hospitality supplies; coordinate grocery, catering, snacks, beverages, and refreshments.
  • •Maintain office supplies, equipment, and inventory, including purchases and replenishment as needed.
  • •Serve as the first point of contact for employees, visitors, and vendors; prepare meeting rooms and shared spaces.
  • •Handle mail and deliveries, support internal meetings and employee engagement, and assist with onboarding and event planning.

Pay and Benefits

Perks:Health Insurance401kEquityLearning BudgetPaid Leave

Key Requirements

  • •Previous experience in office administration, workplace operations, hospitality, reception, or facilities coordination, or a similar customer-facing role.
  • •Comfort managing office supplies, inventory, purchasing, and day-to-day office operations.
  • •Experience working with vendors and external service providers is an advantage.
  • •Experience supporting employees, visitors, and guests in a professional environment.
  • •Proficiency with Microsoft Office or Google Workspace; experience with Slack or similar collaboration tools is a plus.
Skills:CommunicationOrganizationCustomer serviceProactive ownership
Languages:English
Tech Stack:Microsoft OfficeGoogle WorkspaceSlack

Company Brief

Smartly
Provides a cloud-based advertising automation platform that helps brands and agencies create, manage, and optimize scalable social and digital ad campaigns across channels with creative and measurement tools.
Industry: SaaS
Company Size: Enterprise (1,001+ employees)
Growth: Scaleup
Headquarters: Helsinki, Finland
Founded: 2013
WebsiteLinkedIn