Senior Document Controls Specialist

Techno - Engineers and Construction Managers
Newark
Workplace: OnsiteFull timeUSD 45 - 70 hourlyFunction: Solutions Engineering & Sales EngineeringExperience: 7+ yearsEducation: bachelorsSkills: ["Organizational skills","Communication skills","Coordination skills","Attention to detail","Time management"]

Lead document control for major transportation and infrastructure projects from design through construction, ensuring drawings, specifications, contracts, submittals, RFIs, and technical records are accurately managed. Oversee workflows, revision control, transmittals, distribution, and electronic archiving/indexing in document management systems. Track deadlines and deliverables, resolve discrepancies, generate turnover and document control metrics, support audits, and improve document control procedures while mentoring junior staff when needed.

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Techno - Engineers and Construction Managers
Techno - Engineers and Construction Managers
1 week ago

Senior Document Controls Specialist

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Last checked: 8 hours agoStatus: Live

Job Summary

Lead document control for major transportation and infrastructure projects from design through construction, ensuring drawings, specifications, contracts, submittals, RFIs, and technical records are accurately managed. Oversee workflows, revision control, transmittals, distribution, and electronic archiving/indexing in document management systems. Track deadlines and deliverables, resolve discrepancies, generate turnover and document control metrics, support audits, and improve document control procedures while mentoring junior staff when needed.
Location: Newark
Workplace: Onsite
Employment Type: Full time
Job Function: Solutions Engineering & Sales Engineering
Seniority: Mid level

Key Responsibilities

  • •Lead document control activities for major infrastructure and transportation projects across design and construction phases.
  • •Maintain, organize, and track project documentation including drawings, specifications, contracts, submittals, RFIs, correspondence, reports, and technical records.
  • •Manage document workflows, revision control, transmittals, and distribution to ensure accuracy and compliance.
  • •Coordinate with project managers, engineers, consultants, contractors, and client representatives to support timely processing and approvals.
  • •Ensure documentation is archived, indexed, and maintained in electronic document management systems; monitor status and deadlines, generate tracking/turnover reports, and support audits and records retention.

Pay and Benefits

Salary: USD 45 - 70 hourly
Perks:401kHealth InsuranceDentalLife InsuranceVisionPaid LeaveFsaTransit BenefitsAnnual BonusProfit Sharing

Key Requirements

  • •Bachelor’s degree preferred, or equivalent education and relevant experience.
  • •7+ years of document controls experience supporting large-scale infrastructure, transportation, construction, or engineering projects.
  • •Strong knowledge of document lifecycle management, revision control, and records management best practices.
  • •Experience with document management platforms such as SharePoint, Procore, e-Builder, Aconex, or ProjectWise (or similar).
  • •Advanced Excel and strong organizational, communication, and coordination skills with attention to detail.
Experience:7+ yearsInfrastructureTransportationConstructionEngineering projectsPublic sector
Education:Bachelor's
Skills:Organizational skillsCommunication skillsCoordination skillsAttention to detailTime management
Languages:English
Tech Stack:SharePointProcoreE-BuilderAconexProjectWiseMicrosoft OfficeExcel

Company Brief

Techno - Engineers and Construction Managers
Provides engineering, project management, and construction management services across residential, commercial, and infrastructure projects. Offers technical consultancy, site supervision, and turnkey delivery to clients seeking integrated construction solutions and lifecycle project oversight.
Industry: Construction
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