Lead Coordinator, Document Controls

WSP
Mumbai
Workplace: HybridFull timeFunction: Executive & General ManagementExperience: 10+ yearsEducation: bachelorsSkills: ["Leadership","People management","Mentorship","Resource planning","Stakeholder management"]

Lead and manage document control services for Australia Mining projects, ensuring compliance with WSP Way of Working and governance requirements. Oversee a team of Document Controllers, including resource planning, performance management, recruitment, and training. Implement and improve document control processes—registration, transmittals, revisions, archiving, and audit trails—while supporting multidisciplinary project teams with EDMS tools and document management workflows. Provide status reports and drive continuous improvement across document control operations.

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FursaFursa
WSP
WSP
1 month ago

Lead Coordinator, Document Controls

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Source: Company careers pageValidated by: Fursa AI
Last checked: 5 hours agoStatus: Live

Job Summary

Lead and manage document control services for Australia Mining projects, ensuring compliance with WSP Way of Working and governance requirements. Oversee a team of Document Controllers, including resource planning, performance management, recruitment, and training. Implement and improve document control processes—registration, transmittals, revisions, archiving, and audit trails—while supporting multidisciplinary project teams with EDMS tools and document management workflows. Provide status reports and drive continuous improvement across document control operations.
Location: Mumbai
Workplace: Hybrid
Employment Type: Full time
Job Function: Executive & General Management
Seniority: Manager level

Key Responsibilities

  • •Lead and manage the Document Control function across Australia Mining projects to deliver high-quality document management services.
  • •Champion document control best practices and ensure compliance with WSP Way of Working, project procedures, and governance standards.
  • •Manage, mentor, and develop Document Controllers, including resource planning, performance management, and recruitment activities.
  • •Provide training, guidance, and technical support on EDMS platforms such as Aconex, InEight, ProjectWise, and SharePoint.
  • •Establish and continuously improve document control processes and workflows, including registration, distribution, transmittals, revisions, archiving, and audit trails, and communicate document control status metrics to stakeholders.

Key Requirements

  • •Bachelor’s degree or Diploma in Business Administration, Information Management, Engineering, Project Management, or a related discipline.
  • •Minimum 10+ years of experience in Document Control, Project Support, or Project Services roles.
  • •Demonstrated experience leading document control teams within large, multidisciplinary projects.
  • •Experience supporting mining, infrastructure, engineering consultancy, or EPCM environments.
  • •Certification or formal training in Electronic Document Management Systems (EDMS) is advantageous.
Experience:10+ yearsMiningInfrastructureEngineering consultancyEPCMProject services
Education:Bachelor's in Business Administration, Information Management, Engineering, Project Management (or related discipline)
Skills:LeadershipPeople managementMentorshipResource planningStakeholder management
Certifications:EDMS certification (unspecified)
Languages:English
Tech Stack:Electronic Document Management Systems (EDMS)AconexInEightProjectWiseSharePointMicrosoft Office SuiteExcelWordPowerPointOutlook

Company Brief

WSP
Global professional services firm providing engineering, consulting, and technical services across infrastructure, environment, buildings, transportation, and energy sectors for public- and private-sector clients worldwide.
Industry: Professional Services
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Montreal, Canada
Founded: 1959
WebsiteLinkedIn