Executive Assistant Trainee (Madrid, M, ES)

Denodo
Madrid
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceEducation: certificationSkills: ["Attention to detail","Organizational skills","Communication","Teamwork","Interpersonal skills","Problem-solving"]

Assist the HR department with administrative and human-resources tasks, including updating employee records, filing HR documents, and supporting recommendations to improve HR policies. Handle front-desk reception duties such as answering phones, greeting guests, coordinating deliveries, and preparing meeting rooms. Support travel reservations, expense reimbursements, payroll preparation, recruitment and onboarding activities, and contribute to internal/external events.

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Denodo
Denodo
6 hours ago

Executive Assistant Trainee (Madrid, M, ES)

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Source: Company careers pageValidated by: Fursa AI
Last checked: 6 hours agoStatus: Live

Job Summary

Assist the HR department with administrative and human-resources tasks, including updating employee records, filing HR documents, and supporting recommendations to improve HR policies. Handle front-desk reception duties such as answering phones, greeting guests, coordinating deliveries, and preparing meeting rooms. Support travel reservations, expense reimbursements, payroll preparation, recruitment and onboarding activities, and contribute to internal/external events.
Location: Madrid
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Perform reception duties including answering phones, greeting guests, coordinating deliveries, ordering office supplies, and preparing conference rooms.
  • •Update and maintain HR records and documentation, including filing HR documents and updating employee files.
  • •Support employee travel reservations and review travel expense reimbursement requests.
  • •Contribute to payroll preparation and the staff recruitment and integration process.
  • •Respond to staff inquiries about HR policies, benefits, and other HR and office matters, and support planning/execution of internal or external activities.

Key Requirements

  • •BAC level +1 to 2 in administration or a related field (BTS or Professional License).
  • •Strong oral and written communication skills in French and English.
  • •Proficient in all Microsoft Office applications.
  • •Excellent administrative and organizational skills with strong attention to detail.
  • •Ability to work in a team and demonstrate interpersonal and problem-solving skills.
Education:Certification / Diploma
Skills:Attention to detailOrganizational skillsCommunicationTeamworkInterpersonal skillsProblem-solving
Licenses:Professional LicenseBTS
Languages:FrenchEnglish
Tech Stack:Microsoft Office

Company Brief

Denodo
Provides an enterprise data virtualization platform that unifies disparate data sources in real time, enabling analytics, data services, and hybrid/multi-cloud data integration without physical data movement for faster access to consistent, governed data.
Industry: Data Infrastructure
Company Size: Large (251 to 1,000 employees)
Growth: Established Company
Headquarters: Palo Alto, United States
Founded: 1999
WebsiteLinkedIn