Administrative Assistant II

Akima
Washington
Workplace: OnsiteFull timeUSD 61.5+Function: Administration & Executive AssistanceSkills: ["Strategic thinking","Political acumen","Tact","Written communication","Discretion"]

Support a U.S. foreign assistance coordination team by managing high-volume schedules, coordinating meetings and VIP visits, and handling executive documentation. Coordinate internally and with external stakeholders, escort uncleared visitors in security-restricted areas, and ensure document accuracy, edits, and compliance. Assist with travel arrangements and expense vouchers, troubleshoot basic IT issues as first-line support, and help develop and implement administrative procedures and training for new support staff.

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FursaFursa
Akima
Akima
7 hours ago

Administrative Assistant II

âś“ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 5 hours agoStatus: Live

Job Summary

Support a U.S. foreign assistance coordination team by managing high-volume schedules, coordinating meetings and VIP visits, and handling executive documentation. Coordinate internally and with external stakeholders, escort uncleared visitors in security-restricted areas, and ensure document accuracy, edits, and compliance. Assist with travel arrangements and expense vouchers, troubleshoot basic IT issues as first-line support, and help develop and implement administrative procedures and training for new support staff.
Location: Washington
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Manage and plan high-volume schedules, arrange meetings/conferences, and coordinate VIP escorts/visits/events.
  • •Provide administrative, management, budgetary, personnel, and operational support to senior staff; coordinate across offices and agencies.
  • •Ensure efficient functioning of senior staff, recommend improvements, and support task assignment, progress monitoring, and quality control.
  • •Review, edit, draft, and prepare executive documentation and correspondence; route and communicate with internal and external stakeholders.
  • •Make travel arrangements and process expense vouchers; provide first-line support for basic IT issues and develop administrative procedures.
Travel: Medium travel

Pay and Benefits

Salary: USD 61.5
Perks:Health InsuranceDentalVisionLife Insurance401kPaid Leave

Key Requirements

  • •Over 5 years’ experience working with or for U.S. Department of State and/or U.S. Agency for International Development performing administrative and management duties.
  • •Provide prominent administrative tasks for senior level officials.
  • •Support planning and implementation of program events and special projects.
  • •Provide administrative and clerical support for division staff, including developing and implementing division-wide administrative policies and procedures.
  • •Train new support staff and coordinate/resolve inquiries, including processing travel authorizations and vouchers.
Experience:U.S. Department of StateU.S. Agency for International DevelopmentFederal contracting
Skills:Strategic thinkingPolitical acumenTactWritten communicationDiscretion
Languages:English
Tech Stack:SpreadsheetWord processingOffice automation software

Eligibility

Security Clearance:Secret

Company Brief

Akima
Provides government and commercial clients with mission-critical services including operations & maintenance, logistics, IT, engineering, cybersecurity, and staffing solutions across defense, federal, and infrastructure markets.
Industry: Professional Services
Company Size: Enterprise (1,001+ employees)
Growth: Established Company
Headquarters: Herndon, United States
Founded: 1996
Website