Document Controller

AECOM
Abu Dhabi
Workplace: OnsiteContractFunction: Finance & AccountingExperience: 10+ yearsSkills: ["Compliance","Process improvement","Confidentiality","Stakeholder coordination","Audit support"]

Own the day-to-day document control and administrative functions for major projects, including receiving, registering, distributing, tracking, and archiving project documents. Administer electronic document management systems alongside hard-copy records, ensure compliance with numbering/naming/retention rules, and support audits and reporting. Oversee office administration, correspondence, and supervision of document control and administrative support staff.

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AECOM
AECOM
1 day ago

Document Controller

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Last checked: 14 hours agoStatus: Live

Job Summary

Own the day-to-day document control and administrative functions for major projects, including receiving, registering, distributing, tracking, and archiving project documents. Administer electronic document management systems alongside hard-copy records, ensure compliance with numbering/naming/retention rules, and support audits and reporting. Oversee office administration, correspondence, and supervision of document control and administrative support staff.
Location: Abu Dhabi
Workplace: Onsite
Employment Type: Contract
Job Function: Finance & Accounting
Seniority: Manager level

Key Responsibilities

  • •Manage the receipt, registration, distribution, tracking, and archival of project documents in line with the Document Control Procedure.
  • •Maintain and administer the project’s EDMS and hard-copy records; track document status, revisions, and transmittals.
  • •Ensure compliance with document numbering, naming, classification, and retention rules across disciplines and contractors.
  • •Oversee office administration, including facilities, office supplies, equipment, and courier/mail services; manage vendor contracts and service providers.
  • •Supervise document controllers and office administrators; develop and improve administration/document control procedures, templates, and workflows.

Pay and Benefits

Perks:Health InsuranceDentalVisionLife InsurancePaid LeaveRetirement Savings

Key Requirements

  • •Minimum ten (10) years’ experience in document control and/or project administration, including experience managing a document control function on a major project.
  • •Proficiency in electronic document management systems (EDMS) such as Aconex, ProjectWise or similar platforms.
  • •A university degree.
  • •Middle East/UAE experience is highly advantageous.
  • •Rail or major infrastructure project experience is preferable.
Experience:10+ years
Skills:ComplianceProcess improvementConfidentialityStakeholder coordinationAudit support
Languages:English
Tech Stack:AconexProjectWiseEDMSElectronic document management systems

Company Brief

AECOM
AECOM is a global infrastructure firm providing design, consulting, construction, and management services across transportation, buildings, water, environment, and energy sectors, delivering large-scale projects for public- and private-sector clients worldwide.
Industry: Civil Engineering
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Los Angeles, United States
Founded: 1990
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