Program Lead, Executive Operations

Prompt
United States
Workplace: RemoteFull timeUSD 115,000 - 130,000 annuallyFunction: Administration & Executive AssistanceExperience: 5+ yearsSkills: ["Business acumen","Intellectual curiosity","Written communication","Synthesis","Judgment","Discretion","Organization","Stakeholder alignment","Operating in ambiguity"]

Partner with senior leaders to translate priorities into structured plans and measurable outcomes. Own executive operating rhythms end-to-end, including agendas, decision capture, and follow-through. Drive complex, cross-functional initiatives from planning through execution, surfacing risks early and building alignment without formal authority. Prepare executive briefing and leadership reporting, and provide hands-on executive support including calendar, travel, event logistics, and confidential administrative coordination.

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Prompt
Prompt
2 days ago

Program Lead, Executive Operations

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Job Summary

Partner with senior leaders to translate priorities into structured plans and measurable outcomes. Own executive operating rhythms end-to-end, including agendas, decision capture, and follow-through. Drive complex, cross-functional initiatives from planning through execution, surfacing risks early and building alignment without formal authority. Prepare executive briefing and leadership reporting, and provide hands-on executive support including calendar, travel, event logistics, and confidential administrative coordination.
Location: United States
Workplace: Remote
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Own executive and leadership operating rhythms end-to-end, including agendas, advance materials, decision capture, action items, and follow-through.
  • •Translate leadership discussions into clear decisions, named owners, deadlines, and measurable next steps, and drive commitments to completion.
  • •Provide executive-level decision support by synthesizing complex, cross-functional information and surfacing risks, dependencies, and opportunities early.
  • •Own high-priority executive initiatives through planning and execution by establishing milestones, risks, stakeholder communication, decisions, and desired outcomes.
  • •Provide hands-on executive support as needed, including calendar support, complex travel and leadership/event logistics, expense and vendor coordination, and confidential administrative execution.

Pay and Benefits

Salary: USD 115,000 - 130,000 annually
Equity and Bonus:Equity
Perks:Remote WorkPaid LeaveHealth InsuranceDentalVision401kParental LeaveLife InsuranceDisability Insurance

Key Requirements

  • •5+ years of experience in a high-growth B2B SaaS environment, ideally across business operations, executive operations, program/project management, Chief of Staff, or strategic executive support.
  • •Experience owning an executive or leadership operating rhythm end-to-end, not just participating in it.
  • •Proven ability to drive complex, cross-functional programs to completion without formal authority over teams.
  • •Advanced proficiency in Google Sheets and Excel, including interpreting data and communicating insights for leadership.
  • •Exceptional written communication and synthesis skills, with strong judgment and discretion for confidential information.
Experience:5+ yearsB2B SaaSHealthcareHealth technologyDistributed organizationsRapid growth
Skills:Business acumenIntellectual curiosityWritten communicationSynthesisJudgmentDiscretionOrganizationStakeholder alignmentOperating in ambiguity
Tech Stack:Google SheetsExcelSQLAI toolsEMR

Company Brief

Prompt
Provides an AI-powered cloud EMR and practice management platform for outpatient rehab therapy clinics, combining scheduling, documentation, billing, patient engagement, analytics, and AI scribing to improve clinic efficiency and revenue.
Industry: HealthTech
Company Size: Large (251 to 1,000 employees)
Growth: Scaleup
Headquarters: Hoboken, United States
Founded: 2017
Glassdoor
Glassdoor: 4.4
WebsiteLinkedInGlassdoor