Executive Assistant - CEO

Wing Assistant
San Jose
Workplace: RemoteFull timeUSD 1,000 - 2,000 monthlyFunction: Administration & Executive AssistanceSkills: ["Communication","Problem-solving","Proactive","Discretion","Adaptability"]

Serve as the CEO’s strategic right hand, acting as the primary point of contact and gatekeeper while maintaining situational awareness of priorities, deadlines, and ongoing projects. Manage complex calendars across multiple time zones and coordinate seamless international travel. Partner across departments to build executive reports, dashboards, and decision briefs, and support financial tracking, expense management, and budget auditing with high discretion.

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FursaFursa
Wing Assistant
Wing Assistant
3 days ago

Executive Assistant - CEO

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Source: Company careers pageValidated by: Fursa AI
Last checked: 4 hours agoStatus: Live

Job Summary

Serve as the CEO’s strategic right hand, acting as the primary point of contact and gatekeeper while maintaining situational awareness of priorities, deadlines, and ongoing projects. Manage complex calendars across multiple time zones and coordinate seamless international travel. Partner across departments to build executive reports, dashboards, and decision briefs, and support financial tracking, expense management, and budget auditing with high discretion.
Location: San Jose
Workplace: Remote
Employment Type: Full time
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Act as the primary point of contact and buffer for the CEO, managing internal and external communications with tact.
  • •Maintain complete situational awareness of CEO priorities, deadlines, and ongoing projects.
  • •Manage complex, fluid calendars across multiple time zones and adapt to continuous travel changes.
  • •Gather and synthesize cross-department data into executive reports, dashboards, presentations, and decision briefs.
  • •Support financial tracking including expenses, budget auditing, financial reporting, and monitoring key indicators.

Pay and Benefits

Salary: USD 1,000 - 2,000 monthly

Key Requirements

  • •Proven experience as an Executive Assistant, Chief of Staff, Business Operations Manager, or Strategic Coordinator in a fast-moving environment.
  • •Exceptional analytical thinking and problem-solving ability, able to translate numbers into recommended actions.
  • •Proactive, autonomous working style with the ability to anticipate needs and lighten the CEO’s operational load.
  • •High adaptability, mental resilience, and composure in fast-changing, high-pressure situations.
  • •Comfort with financial literacy, spreadsheets, financial statements, and basic business finance principles.
Skills:CommunicationProblem-solvingProactiveDiscretionAdaptability
Tech Stack:ClaudeNotionSlackGoogle WorkspaceExcelGoogle SheetsProject management platforms

Company Brief

Wing Assistant
Provides remote virtual assistant and administrative support services, matching businesses with trained assistants for tasks like scheduling, email management, research, and operations to improve productivity and reduce overhead.
Industry: Recruitment Agencies
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