Administrative Assistant

Kong
Guadalajara
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 3+ yearsSkills: ["Organizational skills","Prioritization","Discretion","Sound judgment","Communication"]

Support North America Sales leadership as the first dedicated Administrative Assistant, enabling senior Vice Presidents to operate at maximum effectiveness. Own complex multi-time-zone calendar management, coordinate seamless meetings and events, and arrange end-to-end domestic and international travel. Prepare and track expense reports with accuracy and compliance, handle sensitive administrative matters with discretion, and help improve administrative processes as the function scales.

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FursaFursa
Kong
Kong
1 day ago

Administrative Assistant

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Source: Company careers pageValidated by: Fursa AI
Last checked: 6 hours agoStatus: Live

Job Summary

Support North America Sales leadership as the first dedicated Administrative Assistant, enabling senior Vice Presidents to operate at maximum effectiveness. Own complex multi-time-zone calendar management, coordinate seamless meetings and events, and arrange end-to-end domestic and international travel. Prepare and track expense reports with accuracy and compliance, handle sensitive administrative matters with discretion, and help improve administrative processes as the function scales.
Location: Guadalajara
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Own and manage complex, multi-time-zone calendars for North American Sales leaders.
  • •Coordinate meeting requests and scheduling across internal and external stakeholders.
  • •Arrange end-to-end domestic and international travel and build detailed itineraries and travel briefs.
  • •Prepare, submit, and track expense reports, serving as the point of contact for expense follow-ups and reconciliations.
  • •Provide general administrative support including correspondence, document routing, organized filing, and onboarding logistics.

Key Requirements

  • •3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior business leaders.
  • •Manage complex, multi-time-zone calendars with high accuracy and prioritization.
  • •Coordinate international travel and build detailed travel itineraries.
  • •Proficient with expense management tools and processes.
  • •Excellent written and verbal communication skills in English; professional fluency required.
Experience:3+ years
Skills:Organizational skillsPrioritizationDiscretionSound judgmentCommunication
Languages:English
Tech Stack:Google WorkspaceMicrosoft 365SlackZoomConcur

Company Brief

Kong
Provides a cloud-native API and service connectivity platform (Kong Gateway, Konnect, Kuma, Insomnia) that secures, manages, and observes APIs and microservices for enterprises across cloud and hybrid environments.
Industry: API Platforms
Company Size: Large (251 to 1,000 employees)
Revenue: USD 100M to 250M
Growth: Scaleup
Valuation: Unicorn (USD 1B+)
Funding: Series E+
Headquarters: San Francisco, United States
Founded: 2017
Glassdoor
Glassdoor: 3.9
WebsiteLinkedInGlassdoor