Magic

2 months ago

Chief of Staff/Executive Assistant - Freelance, Remote

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 3 hours agoStatus: Live

Job Summary

This role combines Chief of Staff duties with Executive Assistant responsibilities, serving as the founder/CEO’s right hand. You will manage executive operations (calendar, inbox, meeting flow), drive cross-functional projects, support communications, coordinate stakeholders and vendors, and produce concise reporting to keep the company aligned on priorities in a fast-paced startup environment.

Location: Anywhere

Workplace: Remote

Employment Type: Full time

Job Function: Administration & Executive Assistance

Key Responsibilities

•Own and optimize the calendar, inbox, and meeting flow for the executive; ensure on-time starts and readiness.
•Lead cross-functional projects and maintain clear priorities and deadlines with task boards and trackers.
•Draft and polish decks, memos, SOPs, customer letters, and internal updates; provide concise executive briefs.
•Coordinate with partners, vendors, and internal stakeholders; manage timelines and deliverables to meet external commitments.
•Pull light reports and summarize key data points to support quick, decision-ready insights for the CEO.

Pay and Benefits

Salary: USD 8 hourly

Key Requirements

•Demonstrated Chief of Staff experience (or equivalent) in a fast-paced startup or high-growth environment.
•Prior Executive Assistant (or equivalent) experience supporting a C-level executive.
•Mastery of calendar/inbox management and meeting ops across tools like Google Workspace, Slack, and a PM tool (e.g., Notion/Asana).
•Proven cross-functional project ownership with measurable outcomes.
•Ability to work full-time, 40 hours/week, 9:00 a.m.–6:00 p.m. Eastern Time.

Experience:StartupHealthcareConsumer healthE-commerce

Skills:CommunicationOrganizationProject managementStakeholder managementProblem-solving

Tech Stack:Google WorkspaceSlackNotionAsana

Company Brief

Magic

Provides on‑demand dedicated virtual executive assistants and concierge services for businesses and executives, matching clients with trained remote assistants and AI-enabled support to handle administrative, sales, and personal tasks.

Industry: Professional Services

Company Size: Large (251 to 1,000 employees)

Revenue: USD 50M to 100M

Growth: Growth Stage Startup

Funding: Series A

Headquarters: San Francisco, United States

Founded: 2015

Glassdoor: 3.3

Website LinkedIn Glassdoor

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Magic

2 months ago

Chief of Staff/Executive Assistant - Freelance, Remote

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 3 hours agoStatus: Live

Job Summary

Location: Anywhere

Workplace: Remote

Employment Type: Full time

Job Function: Administration & Executive Assistance

Key Responsibilities

•Own and optimize the calendar, inbox, and meeting flow for the executive; ensure on-time starts and readiness.
•Lead cross-functional projects and maintain clear priorities and deadlines with task boards and trackers.
•Draft and polish decks, memos, SOPs, customer letters, and internal updates; provide concise executive briefs.
•Coordinate with partners, vendors, and internal stakeholders; manage timelines and deliverables to meet external commitments.
•Pull light reports and summarize key data points to support quick, decision-ready insights for the CEO.

Pay and Benefits

Salary: USD 8 hourly

Key Requirements

•Demonstrated Chief of Staff experience (or equivalent) in a fast-paced startup or high-growth environment.
•Prior Executive Assistant (or equivalent) experience supporting a C-level executive.
•Mastery of calendar/inbox management and meeting ops across tools like Google Workspace, Slack, and a PM tool (e.g., Notion/Asana).
•Proven cross-functional project ownership with measurable outcomes.
•Ability to work full-time, 40 hours/week, 9:00 a.m.–6:00 p.m. Eastern Time.

Experience:StartupHealthcareConsumer healthE-commerce

Skills:CommunicationOrganizationProject managementStakeholder managementProblem-solving

Tech Stack:Google WorkspaceSlackNotionAsana

Company Brief

Magic

Industry: Professional Services

Company Size: Large (251 to 1,000 employees)

Revenue: USD 50M to 100M

Growth: Growth Stage Startup

Funding: Series A

Headquarters: San Francisco, United States

Founded: 2015

Glassdoor: 3.3

Website LinkedIn Glassdoor