Administrative Support - Saudi National

WSP
Riyadh
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 6+ yearsEducation: bachelorsSkills: ["Communication","Organizational skills","Attention to detail","Record management","Confidentiality"]

Provide day-to-day administrative and document control support for a major roads and highways infrastructure project. Manage correspondence, reports, presentations, meeting minutes, and organized electronic and hard-copy filing systems. Coordinate project schedules, calendars, meetings, and conference rooms, and support travel and logistics for project personnel when needed. Track action items, maintain project databases and trackers, and ensure accurate, compliant project records for project management and supervision teams.

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FursaFursa
WSP
WSP
23 hours ago

Administrative Support - Saudi National

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Source: Company careers pageValidated by: Fursa AI
Last checked: 6 hours agoStatus: Live

Job Summary

Provide day-to-day administrative and document control support for a major roads and highways infrastructure project. Manage correspondence, reports, presentations, meeting minutes, and organized electronic and hard-copy filing systems. Coordinate project schedules, calendars, meetings, and conference rooms, and support travel and logistics for project personnel when needed. Track action items, maintain project databases and trackers, and ensure accurate, compliant project records for project management and supervision teams.
Location: Riyadh
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Provide day-to-day administrative support to the Project Director, Resident Engineers, Project Managers, and the wider project team.
  • •Prepare, format, and distribute correspondence, reports, presentations, and meeting minutes; maintain organized filing systems for electronic and hard-copy records.
  • •Coordinate calendars, appointments, meetings, and conference room bookings; support travel and logistics for project personnel when required.
  • •Support project documentation and document control, including registration, filing, tracking, archiving, and monitoring document workflows for compliance.
  • •Maintain project databases and trackers, track action items from meetings, and assist with routine and monthly reporting summaries for project management.

Key Requirements

  • •Diploma or Bachelor's Degree in Business Administration, Office Management, Management Information Systems, or a related discipline.
  • •Minimum 6 years of experience in administrative support, project coordination, office administration, executive assistant, or a similar role.
  • •Strong document preparation, formatting, and reporting capabilities, including accurate record keeping and filing for both electronic and hard-copy records.
  • •Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • •Experience supporting multidisciplinary project teams and familiarity with project documentation and reporting processes.
Experience:6+ yearsInfrastructureTransportationConstructionEngineering consultancy
Education:Bachelor's in Business Administration, Office Management, Management Information Systems, or a related discipline
Skills:CommunicationOrganizational skillsAttention to detailRecord managementConfidentiality
Tech Stack:Microsoft Office SuiteMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookDocument management systemsShared collaboration platforms

Eligibility

Nationality:Saudi National

Company Brief

WSP
Global professional services firm providing engineering, consulting, and technical services across infrastructure, environment, buildings, transportation, and energy sectors for public- and private-sector clients worldwide.
Industry: Professional Services
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Montreal, Canada
Founded: 1959
WebsiteLinkedIn