HubSpot Admin - Freelance, Remote

Magic
Philippines
Workplace: RemotePart timeUSD 7 - 7 hourlyFunction: Administration & Executive AssistanceSkills: ["Clear communication","Problem solving","Proactive mindset","Organization","Self-starter"]

Provide client-facing HubSpot support by troubleshooting broken workflows, automations, and CRM issues within client portals. Serve as the primary point of contact for day-to-day HubSpot questions, interpreting error messages and implementing fixes, while escalating complex issues with clear documentation. Build and optimize HubSpot workflows using automation logic from tools like Zapier or n8n, and support recurring admin tasks such as invoicing and coordination to keep engagements on track.

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Magic
Magic
4 hours ago

HubSpot Admin - Freelance, Remote

âś“ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 4 hours agoStatus: Live

Job Summary

Provide client-facing HubSpot support by troubleshooting broken workflows, automations, and CRM issues within client portals. Serve as the primary point of contact for day-to-day HubSpot questions, interpreting error messages and implementing fixes, while escalating complex issues with clear documentation. Build and optimize HubSpot workflows using automation logic from tools like Zapier or n8n, and support recurring admin tasks such as invoicing and coordination to keep engagements on track.
Location: Philippines
Workplace: Remote
Employment Type: Part time
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Respond promptly and professionally to client questions about HubSpot, acting as the primary day-to-day point of contact.
  • •Identify broken workflows and automations, interpret error messages, diagnose root causes, and resolve issues (using AI tools where helpful).
  • •Build and optimize HubSpot workflows and automations as directed, applying transferable logic from Zapier or n8n when relevant.
  • •Escalate complex or high-risk issues appropriately with clear documentation of what was tried.
  • •Support invoicing and other recurring administrative tasks and help with project coordination to keep engagements on track.

Pay and Benefits

Salary: USD 7 hourly

Key Requirements

  • •Hands-on, end-user experience with HubSpot (actively used the platform).
  • •Experience working across major HubSpot objects (e.g., contacts, companies, deals, tickets).
  • •Ability to troubleshoot broken workflows by reading errors, diagnosing causes, and implementing fixes.
  • •Client-facing or customer support experience with clear, professional communication.
  • •Comfort using AI tools (e.g., ChatGPT) for research, diagnostics, and troubleshooting.
Skills:Clear communicationProblem solvingProactive mindsetOrganizationSelf-starter
Tech Stack:HubSpotChatGPTZapierN8nWorkflowsAutomation

Company Brief

Magic
Provides on‑demand dedicated virtual executive assistants and concierge services for businesses and executives, matching clients with trained remote assistants and AI-enabled support to handle administrative, sales, and personal tasks.
Industry: Professional Services
Company Size: Large (251 to 1,000 employees)
Revenue: USD 50M to 100M
Growth: Growth Stage Startup
Funding: Series A
Headquarters: San Francisco, United States
Founded: 2015
Glassdoor
Glassdoor: 3.3
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