Counterparty Administration Specialist

IdeaSoft
Abu Dhabi, Dubai
Full timeFunction: Administration & Executive AssistanceExperience: 2+ yearsSkills: ["Attention to detail","Follow-through","Communication","Organizational skills"]

Own end-to-end procurement and vendor management for a regulated DLT entity, covering purchase requests, vendor sourcing and onboarding, and complete vendor/counterparty records. Coordinate KYC/KYB requests, due diligence evidence collection, and support compliance screening processes. Review invoices against approvals and contracts, manage discrepancies, and coordinate payment status with Finance—while maintaining accurate trackers and documentation across internal teams and external vendors.

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FursaFursa
IdeaSoft
IdeaSoft
1 day ago

Counterparty Administration Specialist

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Source: Company careers pageValidated by: Fursa AI
Last checked: 12 hours agoStatus: Live

Job Summary

Own end-to-end procurement and vendor management for a regulated DLT entity, covering purchase requests, vendor sourcing and onboarding, and complete vendor/counterparty records. Coordinate KYC/KYB requests, due diligence evidence collection, and support compliance screening processes. Review invoices against approvals and contracts, manage discrepancies, and coordinate payment status with Finance—while maintaining accurate trackers and documentation across internal teams and external vendors.
Location: Abu Dhabi, Dubai
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Manager level

Key Responsibilities

  • •Manage day-to-day procurement requests, from gathering requirements and sourcing vendors through quotations, approvals support, and completion.
  • •Own vendor sourcing, selection, and onboarding, maintaining a complete vendor registry and coordinating lifecycle activities with Legal, Compliance, Finance, and business owners.
  • •Coordinate KYC/KYB requests and vendor/counterparty due diligence, collecting documents and following up until submissions and cases are completed.
  • •Support the Compliance team with business/background checks using internal screening systems and ensure evidence and documentation are properly organized and retained.
  • •Receive and review vendor invoices against contracts and approved purchase requests/orders, handle discrepancies, and coordinate payment status with Finance.

Pay and Benefits

Perks:Paid Leave

Key Requirements

  • •2+ years of experience in procurement, vendor management, operations, compliance operations, finance operations, or a related coordination role.
  • •Hands-on experience managing purchase requests/orders, vendor sourcing or onboarding, documentation, and operational follow-up.
  • •Experience working with invoices, purchase approvals, contracts, or vendor payment coordination.
  • •Comfortable handling document-heavy processes while maintaining accurate trackers and records.
  • •Fluent English with strong written and verbal communication skills; KYC/KYB and vendor due diligence experience is a plus.
Experience:2+ yearsWeb3
Skills:Attention to detailFollow-throughCommunicationOrganizational skills
Languages:English
Tech Stack:ERPWorkflowCompliance screening tools

Company Brief

IdeaSoft
Develops cloud-native software solutions and digital products, helping businesses streamline workflows, build web and mobile applications, and integrate modern APIs. Offers engineering, UX, and product design services to accelerate software delivery and improve user experience.
Industry: Professional Services
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