Division Coordinator – Careers

MBZUAI
Anywhere
Workplace: RemoteFull timeFunction: Executive & General ManagementExperience: 5+ yearsEducation: bachelorsSkills: ["Organizational","Coordination","Stakeholder management","Written communication","Verbal communication","Prioritization","Deadline management","Data analysis","Continuous improvement"]

Support the Academic Operations Manager in delivering HSMS flagship and research projects across Humanities, Social, and Management Sciences. Coordinate day-to-day operations, projects, programs, workshops, and internal initiatives; manage stakeholder communication; and provide administrative support including meetings, agendas, reports, and action tracking. Help with HR and financial/budgeting operations, coordinate events and logistics with vendors and service providers, analyze operational feedback, and arrange division leadership business travel.

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FursaFursa
MBZUAI
MBZUAI
3 days ago

Division Coordinator – Careers

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Last checked: 13 hours agoStatus: Live

Job Summary

Support the Academic Operations Manager in delivering HSMS flagship and research projects across Humanities, Social, and Management Sciences. Coordinate day-to-day operations, projects, programs, workshops, and internal initiatives; manage stakeholder communication; and provide administrative support including meetings, agendas, reports, and action tracking. Help with HR and financial/budgeting operations, coordinate events and logistics with vendors and service providers, analyze operational feedback, and arrange division leadership business travel.
Location: Anywhere
Workplace: Remote
Employment Type: Full time
Job Function: Executive & General Management
Seniority: Mid level

Key Responsibilities

  • •Coordinate day-to-day operations between the HSMS Division, university departments, and external service providers.
  • •Support the Academic Operations Manager and Assistant Dean with administrative, operational, and project-related activities.
  • •Facilitate communication and collaboration across teams to ensure alignment with university policies and procedures.
  • •Provide administrative support including meetings, agendas, reports, presentations, minutes, and action tracking.
  • •Coordinate projects, programs, workshops, events, and logistics (vendors, procurement, IT, security, facilities) and track feedback for continuous improvement.

Key Requirements

  • •Bachelor degree in Human Resources, Business Administration, Education, Event Management, or a related field; postgraduate degree preferred.
  • •Minimum 5 years’ experience in administrative coordination, operations support, or project coordination in a complex environment.
  • •Demonstrated ability to support senior managers and operational teams with strong organizational, coordination, and stakeholder management skills.
  • •Experience coordinating events, internal programs, and operational activities including budget tracking, procurement coordination, and supplier liaison.
  • •Strong communication skills and proficiency in Microsoft Office and enterprise systems (e.g., ERP, databases, or workflow tools).
Experience:5+ yearsHigher educationResearchEvent management
Education:Bachelor's
Skills:OrganizationalCoordinationStakeholder managementWritten communicationVerbal communicationPrioritizationDeadline managementData analysisContinuous improvement
Languages:Arabic
Tech Stack:Microsoft OfficeERPDatabasesWorkflow tools

Company Brief

MBZUAI
Mohamed bin Zayed University of Artificial Intelligence is a graduate-level research university in Abu Dhabi focused on AI education, research, and industry collaboration. It offers advanced programs in machine learning, computer vision, natural language processing, and related fields.
Industry: Higher Education
Company Size: Large (251 to 1,000 employees)
Growth: Government & Public Sector
Funding: Government Funded
Headquarters: Abu Dhabi, United Arab Emirates
Founded: 2019
WebsiteLinkedIn