Executive Assistant

HP
Palo Alto, Vancouver
Workplace: OnsiteFull timeUSD 45 - 66 hourlyFunction: Administration & Executive AssistanceExperience: 8+ yearsEducation: high_schoolSkills: ["Effective communication","Results orientation","Learning agility","Digital fluency","Customer centricity"]

Provide advanced tactical and strategic administrative support to upper-level executives, owning complex calendars, scheduling meetings, preparing agendas and minutes, and managing communications as a gatekeeper. Maintain key records, compile data for reports, and create detailed executive presentations. Handle expense reports and international executive travel (including visa applications and travel budget changes) while protecting sensitive information with strict confidentiality.

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FursaFursa
HP
HP
1 day ago

Executive Assistant

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 5 hours agoStatus: Live

Job Summary

Provide advanced tactical and strategic administrative support to upper-level executives, owning complex calendars, scheduling meetings, preparing agendas and minutes, and managing communications as a gatekeeper. Maintain key records, compile data for reports, and create detailed executive presentations. Handle expense reports and international executive travel (including visa applications and travel budget changes) while protecting sensitive information with strict confidentiality.
Location: Palo Alto, Vancouver
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Manager level

Key Responsibilities

  • •Provide advanced administrative support to upper executive-level employees and serve as the top administrative employee in the department or division.
  • •Own executives’ calendars, schedule complex meetings, manage conflicts, prioritize appointments, and anticipate future scheduling needs.
  • •Maintain key records, compile data for reports, and prepare expense reports.
  • •Prepare and edit executive presentations; generate statistical and analytic reports with relevant insights.
  • •Manage all aspects of executive travel, including international trips, visa applications, travel budgets, and last-minute changes.
Travel: Medium travel

Pay and Benefits

Salary: USD 45 - 66 hourly
Perks:Health InsuranceDentalVisionDisability InsuranceEmployee AssistanceFlexible SpendingLife InsurancePaid HolidaysParental Leave

Key Requirements

  • •High school diploma/GED/higher secondary education or equivalent work experience.
  • •Typically 8+ years of related advanced administrative support or office services experience.
  • •Ability to provide advanced tactical and strategic administrative support for upper-level executives.
  • •Strong calendar management, meeting scheduling, and agenda/minutes preparation skills.
  • •Discretion and strict confidentiality when handling sensitive information.
Experience:8+ years
Education:High School
Skills:Effective communicationResults orientationLearning agilityDigital fluencyCustomer centricity
Tech Stack:Google WorkspaceMicrosoft SharePointSAP Concur

Company Brief

HP
Designs and manufactures personal computers, printers, and related supplies, as well as provides software, services, and solutions for consumers and enterprises worldwide.
Industry: Hardware Devices
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Palo Alto, United States
Founded: 1939
Glassdoor
Glassdoor: 3.8
WebsiteLinkedIn