Secretary / Assistant

Airbus
Spain
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceEducation: certificationSkills: ["Organizational skills","Communication","Attention to detail","Confidentiality","Proactive","Resourcefulness","Discretion"]

Provide comprehensive administrative support to leaders at Airbus Defence and Space SAU, ensuring daily office operations run smoothly. Manage executive calendars, schedule meetings and travel, prepare and edit correspondence and documents, and handle phone calls with discretion. Coordinate meeting logistics, maintain physical and electronic filing systems, process invoices and expense reports, and manage office supplies. Serve as a reliable, timely support partner for the manager or team.

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FursaFursa
Airbus
Airbus
3 days ago

Secretary / Assistant

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Source: Company careers pageValidated by: Fursa AI
Last checked: 3 hours agoStatus: Live

Job Summary

Provide comprehensive administrative support to leaders at Airbus Defence and Space SAU, ensuring daily office operations run smoothly. Manage executive calendars, schedule meetings and travel, prepare and edit correspondence and documents, and handle phone calls with discretion. Coordinate meeting logistics, maintain physical and electronic filing systems, process invoices and expense reports, and manage office supplies. Serve as a reliable, timely support partner for the manager or team.
Location: Spain
Workplace: Onsite
Employment Type: Full time · Permanent
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
  • •Prepare and edit correspondence, reports, presentations, and other documents to company standards.
  • •Answer and direct phone calls, take messages, and handle inquiries with professionalism and discretion.
  • •Organize and maintain physical and electronic filing systems for easy information retrieval.
  • •Coordinate and prepare meetings, including room booking, refreshments, and distributing materials.
  • •Process expense reports and invoices according to company procedures; order and manage office supplies as needed.
  • •Assist with other administrative tasks to support efficient department functioning.

Pay and Benefits

Equity and Bonus:Equity
Perks:Health InsuranceEquityRetirementStudy GrantsPaid LeaveCommuter BenefitsFree CanteenKindergartenMedical Office

Key Requirements

  • •Proven experience as a Secretary or Administrative Assistant in an executive-level administrative role.
  • •Excellent written and verbal communication skills in English and Spanish.
  • •Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • •Strong organizational skills, with the ability to prioritize tasks and manage multiple deadlines.
  • •Vocational training in administration and a commitment to confidentiality and discretion.
Education:Certification / Diploma in Administration
Skills:Organizational skillsCommunicationAttention to detailConfidentialityProactiveResourcefulnessDiscretion
Languages:EnglishSpanish
Tech Stack:Microsoft OfficeWordExcelPowerPointOutlook

Company Brief

Airbus
Designs, manufactures, and sells commercial aircraft, helicopters, defense and space systems, and related services worldwide. Airbus is a leading aerospace and defense company delivering integrated solutions for civil and military aviation customers.
Industry: Aerospace Manufacturing
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Toulouse, France
Founded: 1970
WebsiteLinkedIn