Executive Assistant I

AECOM
Philippines
Workplace: HybridFull timeFunction: Administration & Executive AssistanceExperience: 5+ yearsEducation: bachelorsSkills: ["Communication","Organizational skills","Interpersonal skills","Attention to detail","Professionalism"]

Provide administrative support to one or more executives by managing diaries, prioritizing day-to-day activities, coordinating meetings and presentations, and maintaining key reports, spreadsheets, and correspondence. Serve as a liaison across internal and external teams, arrange domestic and international travel, and handle expense reporting and invoice/payment coordination. Maintain confidentiality, support virtual and in-person events, and ensure strong professionalism in a fast-paced environment.

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AECOM
AECOM
2 days ago

Executive Assistant I

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Source: Company careers pageValidated by: Fursa AI
Last checked: 6 hours agoStatus: Live

Job Summary

Provide administrative support to one or more executives by managing diaries, prioritizing day-to-day activities, coordinating meetings and presentations, and maintaining key reports, spreadsheets, and correspondence. Serve as a liaison across internal and external teams, arrange domestic and international travel, and handle expense reporting and invoice/payment coordination. Maintain confidentiality, support virtual and in-person events, and ensure strong professionalism in a fast-paced environment.
Location: Philippines
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Maintain the executive’s diaries based on priorities and scheduling needs.
  • •Coordinate meetings and prepare materials, including presentations.
  • •Create and maintain reports, spreadsheets, distribution lists, email groups, and documents/databases.
  • •Arrange domestic and international travel and manage correspondence for the executive.
  • •Support events (virtual and in-person), process expenses and invoices, and coordinate purchase requests/orders and vendor setup while maintaining confidentiality.

Pay and Benefits

Perks:Health InsuranceDentalVisionLife InsuranceDisability BenefitsPaid LeaveEmployee AssistanceFlexible WorkTravel AllowanceWell-being Resources

Key Requirements

  • •Bachelor’s degree or 5 years of experience in the same industry.
  • •Strong experience with MS 365 (Word, Excel, Outlook, PowerPoint).
  • •Strong interpersonal, organizational, and communication skills with attention to detail.
  • •Experience drafting reports and correspondence, and managing multiple changing demands and deadlines.
  • •Must be willing to work fixed night shift and a hybrid setup with 3 days onsite work per week.
Experience:5+ yearsConstructionInfrastructureAdministrative support
Education:Bachelor's
Skills:CommunicationOrganizational skillsInterpersonal skillsAttention to detailProfessionalism
Languages:English
Tech Stack:MS 365WordExcelOutlookPowerPointSharePoint

Company Brief

AECOM
AECOM is a global infrastructure firm providing design, consulting, construction, and management services across transportation, buildings, water, environment, and energy sectors, delivering large-scale projects for public- and private-sector clients worldwide.
Industry: Civil Engineering
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Los Angeles, United States
Founded: 1990
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Glassdoor: 3.6
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