Administrative Assistant, Universal Studios Hollywood

NBC Universal
United States
Workplace: OnsiteFull timeUSD 26 - 28 hourlyFunction: Administration & Executive AssistanceExperience: 2-3 yearsSkills: ["Communication","Independent work","Problem-solving","Prioritization","Follow-through"]

Provide administrative and clerical support to the Attractions, Excellence, and Operations teams, handling calendar management, expense reports, travel arrangements, and routine correspondence. Process purchase orders and invoice payments, maintain department reports in spreadsheets and databases, and coordinate project meetings with internal/external partners. Manage department files, office supplies and equipment maintenance, and support visitors by maintaining a professional, organized office environment.

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FursaFursa
NBC Universal
NBC Universal
1 day ago

Administrative Assistant, Universal Studios Hollywood

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Last checked: 6 hours agoStatus: Live

Job Summary

Provide administrative and clerical support to the Attractions, Excellence, and Operations teams, handling calendar management, expense reports, travel arrangements, and routine correspondence. Process purchase orders and invoice payments, maintain department reports in spreadsheets and databases, and coordinate project meetings with internal/external partners. Manage department files, office supplies and equipment maintenance, and support visitors by maintaining a professional, organized office environment.
Location: United States
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Provide general administrative support and perform clerical duties for department managers and representatives, including calendar management, expense reports, travel arrangements, office supplies ordering, and routine correspondence.
  • •Process purchase orders and support invoice payment processing.
  • •Analyze, compile, update, and maintain department reports on spreadsheets, Word, and databases; refer project data to the appropriate parties.
  • •Schedule and coordinate project meetings/conference calls, distribute meeting minutes, and initiate and follow up on action items.
  • •Maintain and archive electronic and hard-copy department files; manage office supplies/inventory, coordinate office equipment maintenance with vendors, and ensure the office suite remains clean and visitor-ready.

Pay and Benefits

Salary: USD 26 - 28 hourly
Perks:MedicalDentalVision401kPaid Leave

Key Requirements

  • •High School Diploma/GED and 2-3 years of work experience supporting a team in an administrative capacity.
  • •Experience supporting multiple calendars, processing expenses, and arranging travel.
  • •Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • •Ability to communicate professionally across business levels via phone, written communication, and in-person.
  • •Familiarity with Microsoft Access or equivalent database programs and the ability to follow complex workflow processes.
Experience:2-3 years
Skills:CommunicationIndependent workProblem-solvingPrioritizationFollow-through
Languages:English
Tech Stack:Microsoft OfficeMicrosoft WordMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPointMicrosoft Access

Company Brief

NBC Universal
NBCUniversal is a global media and entertainment company producing and distributing film, television, news, sports and streaming content, and operating theme parks and consumer experiences across a portfolio of well-known brands including NBC, Universal Pictures and Peacock.
Industry: Film & Television
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Established Company
Headquarters: New York City, United States
Founded: 2004
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