Project Administrator

Alfalaval
Shanghai
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 3+ yearsEducation: bachelorsSkills: ["Communication","Coordination","Self-learning","Problem-solving","Relationship building"]

Manage project order handling end-to-end, including creating sales orders in ERP, purchasing components per requirements, tracking OA/components delivery status, and arranging logistics to ensure on-time shipment. Coordinate customs E-book data to OEM and maintain compliance processes for bonded materials. Handle vendor invoices, provide delivery documents, assist with inventory and delivery-on-time analysis, and support line-manager tasks, using ERP, MS Office (Excel/PowerPoint), and Power BI (a plus).

Loading

Loading job details...

Preparing the role view and application actions.

FursaFursa
Alfalaval
Alfalaval
2 days ago

Project Administrator

âś“ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 7 hours agoStatus: Live
Reposted: similar role first listed 7 months ago

Job Summary

Manage project order handling end-to-end, including creating sales orders in ERP, purchasing components per requirements, tracking OA/components delivery status, and arranging logistics to ensure on-time shipment. Coordinate customs E-book data to OEM and maintain compliance processes for bonded materials. Handle vendor invoices, provide delivery documents, assist with inventory and delivery-on-time analysis, and support line-manager tasks, using ERP, MS Office (Excel/PowerPoint), and Power BI (a plus).
Location: Shanghai
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Create sales orders in ERP in a timely manner for existing customers and project work.
  • •Purchase required project components and track their status (OA) to ensure deliveries are on time.
  • •Arrange logistics and transportation modes appropriately, and provide customs E-book data to OEM to support on-time component arrival.
  • •Handle vendor invoices; provide delivery documents to customers and close ERP orders.
  • •Assist with financial inventory and delivery-on-time analysis/improvement measures; collect and sort certificates and support assigned tasks.

Key Requirements

  • •Bachelor’s degree in a relevant major and familiarity with order handling.
  • •At least 3 years’ experience in supply chain within the manufacturing industry or customs affairs.
  • •Experience using an ERP system.
  • •Experience with MS Office, especially Excel and PowerPoint.
  • •Excellent English in spoken and written communication.
Experience:3+ yearsManufacturing industrySupply chainCustoms affairs
Education:Bachelor's
Skills:CommunicationCoordinationSelf-learningProblem-solvingRelationship building
Languages:English
Tech Stack:ERPMicrosoft OfficeExcelPowerPointPower BI

Company Brief

Alfalaval
Designs and manufactures heat transfer, separation and fluid handling equipment and systems for industries including energy, food, water, marine and wastewater to improve productivity, energy efficiency and environmental performance.
Industry: Industrial Machinery
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Lund, Sweden
Founded: 1883
WebsiteLinkedIn