HR & Office Administrator

Avery Dennison
Tokyo
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 3+ yearsEducation: bachelorsSkills: ["Proactive","Attention to detail","Independent","Solution-oriented"]

Lead Japan-based HR and office operations, owning key processes such as monthly payroll, year-end tax reconciliations, statutory filings, and Social/Labor insurance administration. Oversee attendance and leave documentation, support labor relations, and act as the primary local representative to social security and health associations. Manage onboarding/offboarding logistics, office maintenance and procurement, and provide high-level support for visiting leadership and local engagement events in Tokyo.

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Avery Dennison
Avery Dennison
1 week ago

HR & Office Administrator

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Last checked: 20 hours agoStatus: Live

Job Summary

Lead Japan-based HR and office operations, owning key processes such as monthly payroll, year-end tax reconciliations, statutory filings, and Social/Labor insurance administration. Oversee attendance and leave documentation, support labor relations, and act as the primary local representative to social security and health associations. Manage onboarding/offboarding logistics, office maintenance and procurement, and provide high-level support for visiting leadership and local engagement events in Tokyo.
Location: Tokyo
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Own the monthly payroll cycle, year-end tax reconciliations (Nenmatsu Chosei), and statutory filings in coordination with external consultants.
  • •Run Social (Shakai Hoken) and Labor (Roudou Hoken) insurance tasks and ensure alignment with the Japan Labor Standards Act.
  • •Supervise employee attendance and leave documentation, including administration of local labor statutes such as the Article 36 Agreement.
  • •Manage onboarding and offboarding, including contract preparation, equipment provisioning, and system credentials for the Japan workforce.
  • •Oversee Tokyo office operations: facility maintenance, procurement and asset tracking, correspondence and archives, and support visiting leadership and local engagement events.

Key Requirements

  • •Associate or Bachelor's degree.
  • •At least 3 years of direct HR experience in Japan, including payroll, tax adjustments, and insurance in an international or high-growth business context.
  • •Comprehensive knowledge of Japanese Labor Laws and social security frameworks.
  • •Experience with HRIS platforms (Oracle, etc.) and proficiency with Google Workspace and MS Office suites.
  • •Native Japanese fluency with Business English proficiency; Health Supervisor (衛生管理者) certification is highly desirable (must be obtained post-hire if not currently held).
Experience:3+ years
Education:Bachelor's
Skills:ProactiveAttention to detailIndependentSolution-oriented
Certifications:Health Supervisor (衛生管理者)
Languages:JapaneseEnglish
Tech Stack:OracleGoogle WorkspaceMS Office

Company Brief

Avery Dennison
Produces pressure-sensitive materials, labels, tags, packaging solutions, and RFID inlays and software for retail, logistics, and industrial customers. The company serves global brands with products that help identify, track, and enhance merchandise and supply chains.
Industry: Printing & Packaging
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Glendale, United States
Founded: 1935
WebsiteLinkedIn