Executive Assistant, Sales (São Paulo, Brazil)

Figma
São Paulo
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 4+ yearsSkills: ["Communication","Discretion","Confidentiality","Prioritization"]

Support two Sr. Directors in Sales for LATAM + DACH by managing calendars, meetings, expenses, and business travel, and preparing confidential materials for key calls and events. Coordinate senior management meetings and plan monthly/quarterly leadership offsites. Create executive materials using Figma, Figma Slides, and FigJam, serve as a liaison across leadership and LATAM + DACH teams, and help evolve processes for efficiency and global alignment.

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Figma
Figma
1 day ago

Executive Assistant, Sales (São Paulo, Brazil)

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Last checked: 6 hours agoStatus: Live

Job Summary

Support two Sr. Directors in Sales for LATAM + DACH by managing calendars, meetings, expenses, and business travel, and preparing confidential materials for key calls and events. Coordinate senior management meetings and plan monthly/quarterly leadership offsites. Create executive materials using Figma, Figma Slides, and FigJam, serve as a liaison across leadership and LATAM + DACH teams, and help evolve processes for efficiency and global alignment.
Location: São Paulo
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Manage Sr. Directors’ calendars, meetings, expenses, and business travel arrangements.
  • •Brief and prepare Sr. Directors for key meetings, calls, and events, including confidential reports and materials.
  • •Coordinate senior management meetings (agendas, materials, action items, and follow-up).
  • •Lead planning and execution of monthly and quarterly meetings and in-person leadership offsites.
  • •Build executive materials in Figma, Figma Slides, and FigJam; act as a liaison across LATAM + DACH teams and leadership teams.

Key Requirements

  • •4+ years of experience in an administrative or support role.
  • •Fluency in both Portuguese and English, with strong communication across stakeholders.
  • •Experience managing priorities in fast-paced environments with changing demands.
  • •Expert at prioritizing, anticipating needs, and handling sensitive information with discretion and confidentiality.
  • •Positive, reliable approach and ability to foster an inclusive environment.
Experience:4+ yearsSaaS
Skills:CommunicationDiscretionConfidentialityPrioritization
Languages:PortugueseEnglish
Tech Stack:FigmaFigma SlidesFigJam

Company Brief

Figma
Design collaboration platform for teams that enables interface design, prototyping, and real-time collaboration in the browser. Figma streamlines product design workflows, handoff to developers, and design system management for organizations of all sizes.
Industry: Enterprise Software
Company Size: Enterprise (1,001+ employees)
Growth: Scaleup
Valuation: Decacorn (USD 10B+)
Funding: Series E+
Headquarters: San Francisco, United States
Founded: 2012
WebsiteLinkedIn