Guest Operations Admin

Live Nation Entertainment
Anywhere
Workplace: OnsiteContractFunction: Administration & Executive AssistanceExperience: 1-3 yearsEducation: bachelorsSkills: ["Detail-oriented","Self-motivated","Highly organized","Communication","Problem-solving","Proactive","Ability to prioritize"]

Support the Guest Operations team in an on-site administrative role for destination events, working with the Guest Operations Director and resort contacts. Manage program resumes, schedules, advance documents, welcome books, and meeting minutes, while tracking advance information between departments and vendors. Handle invoices, budgets, vendor liaison, and resort schedules/communications. Use tools like Airtable, FileMaker, Asana, and GSuite to keep systems and processes running smoothly.

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FursaFursa
Live Nation Entertainment
Live Nation Entertainment
2 months ago

Guest Operations Admin

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Source: Company careers pageValidated by: Fursa AI
Last checked: 5 hours agoStatus: Live

Job Summary

Support the Guest Operations team in an on-site administrative role for destination events, working with the Guest Operations Director and resort contacts. Manage program resumes, schedules, advance documents, welcome books, and meeting minutes, while tracking advance information between departments and vendors. Handle invoices, budgets, vendor liaison, and resort schedules/communications. Use tools like Airtable, FileMaker, Asana, and GSuite to keep systems and processes running smoothly.
Location: Anywhere
Workplace: Onsite
Employment Type: Contract
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Manage program resumes, guest operations schedules, and day-to-day administrative tasks while on-site.
  • •Organize and maintain guest operations advance documents; assist with event welcome books and advance information tracking.
  • •Manage guest operations invoices and spending by maintaining detailed budget, vendor payment, and PRF records.
  • •Organize and manage resort schedules and daily communication; attend guest operations meetings and circulate minutes.
  • •Support vendor management and advance schedules, facilitate communication between department heads and correct personnel, and assist with auxiliary projects as assigned.

Key Requirements

  • •1-3 years of experience in event contractor roles, ideally in advancing or administrative work.
  • •Bachelor’s degree from an accredited university or comparable work experience.
  • •Working knowledge of Microsoft Office applications, including Word and Excel.
  • •Excellent oral and written communication skills.
  • •Meticulous attention to detail, strong organization, and the ability to prioritize deadlines while managing multiple projects.
Experience:1-3 yearsEventsLive eventsTravel industry
Education:Bachelor's
Skills:Detail-orientedSelf-motivatedHighly organizedCommunicationProblem-solvingProactiveAbility to prioritize
Tech Stack:Microsoft OfficeWordExcelAirtableFileMakerAsanaGSuiteGoogle Workspace

Company Brief

Live Nation Entertainment
Operates a global live entertainment platform that promotes concerts, manages ticketing, and runs venues and festivals. Connects artists, fans, and brands through large-scale events, sponsorships, and digital ticketing services.
Industry: Events & Live Entertainment
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Beverly Hills, United States
Founded: 2010
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Glassdoor: 3.7
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