Guest Operations Admin

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 23 hours agoStatus: Live

Job Summary

Support the Guest Operations team in an on-site administrative role, working with the Guest Operations Director and resort contacts to streamline event programming. Manage schedules, advance documents, welcome books, and meeting minutes; track and organize invoices, budgets, vendor payments, and inventory. Coordinate advance information between department heads and vendors, and maintain systems for lodging/check-in and tools like Airtable, FileMaker, Asana, and GSuite to improve processes.

Location: Anywhere

Workplace: Onsite

Employment Type: Part time

Job Function: Administration & Executive Assistance

Seniority: Entry level

Key Responsibilities

•Manage program resumes, guest operations schedules, assist with operations plan updates, and handle day-to-day administrative tasks on-site.
•Organize and maintain Guest Operations advance documents and assist with completion of event welcome books.
•Track and manage advance information between department heads and resort communications, including vendor advance schedules and liaison support.
•Manage Guest Operations invoices and spending with detailed records of budgets, vendor payments, and PRFs.
•Support Guest Operations meetings by circulating meeting minutes and help maintain schedules, communication, and load in/load out of resort spaces.

Key Requirements

•1-3 years of experience in event contractor roles, ideally with advancing or administrative experience.
•Bachelor’s degree or comparable work experience.
•Working knowledge of Microsoft Office applications (Word, Excel).
•Excellent oral and written communication skills.
•Meticulous attention to detail and organization, with ability to manage deadlines and multiple projects.

Experience:1-3 yearsEventsEvent productionTravelLive events

Education:Bachelor's

Skills:Detail-orientedSelf-motivatedHighly organizedStrong communicationProblem solving

Tech Stack:Microsoft OfficeWordExcelAirtableFileMakerAsanaG SuiteGSuite

Company Brief

Live Nation Entertainment

Industry: Events & Live Entertainment

Website

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Live Nation Entertainment

1 week ago

Guest Operations Admin

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 23 hours agoStatus: Live

Job Summary

Location: Anywhere

Workplace: Onsite

Employment Type: Part time

Job Function: Administration & Executive Assistance

Seniority: Entry level

Key Responsibilities

•Manage program resumes, guest operations schedules, assist with operations plan updates, and handle day-to-day administrative tasks on-site.
•Organize and maintain Guest Operations advance documents and assist with completion of event welcome books.
•Track and manage advance information between department heads and resort communications, including vendor advance schedules and liaison support.
•Manage Guest Operations invoices and spending with detailed records of budgets, vendor payments, and PRFs.
•Support Guest Operations meetings by circulating meeting minutes and help maintain schedules, communication, and load in/load out of resort spaces.

Key Requirements

•1-3 years of experience in event contractor roles, ideally with advancing or administrative experience.
•Bachelor’s degree or comparable work experience.
•Working knowledge of Microsoft Office applications (Word, Excel).
•Excellent oral and written communication skills.
•Meticulous attention to detail and organization, with ability to manage deadlines and multiple projects.

Experience:1-3 yearsEventsEvent productionTravelLive events

Education:Bachelor's

Skills:Detail-orientedSelf-motivatedHighly organizedStrong communicationProblem solving

Tech Stack:Microsoft OfficeWordExcelAirtableFileMakerAsanaG SuiteGSuite

Company Brief

Live Nation Entertainment

Industry: Events & Live Entertainment

Website